Role overview

Responsibilities

• Collaborate with the Director of Marketing Research, Advertising, and Strategy to create and manage the budget and job-specific tracking for college and high school advertising
• Collaborate with the Director of Finance and Analytics to develop the annual schedule and budget of approximately 50-60 conferences for the college and high school department
• Arrange and plan approximately 20 conference-affiliated receptions, author events, and focus groups
• Support all conference requests, logistics, and track exam copy requests
• Cultivate vendor relationships and manage mailing fulfillment of print quantities for the advertising department with the warehouse
• Manage the creation of marketing videos, from reviewing submitted storyboards to communicating with videographers to posting final files
• Research vendors and advertising options for conferences and company promotional items that are efficient and cost-effective
• Log, track, and classify invoices for college and high school conferences and advertising charges
• Manage the advertising department's Wrike workflow, ensuring optimal project management and collaboration among multiple stakeholders

Qualifications

• Bachelor’s Degree
• Employment eligibility to work with W.W. Norton & Company in the US is required
• Must be able to work full business hours
• Must be able to work from Norton’s New York City headquarters
• This position is eligible for a hybrid work schedule of 3 days in the office and 2 days remote
• Must be self-directed and independent
• Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects
• Must be an effective communicator
• Must be an expert multitasker, very detail-oriented, able to manage multiple projects simultaneously
• Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy and minimal mistakes
• Must enjoy and excel in a collaborative environment

About the role

W. W. Norton’s College Marketing & Advertising Department is seeking a highly organized and proactive Advertising and Conventions Coordinator to support a multi-faceted, collaborative team. This role plays an integral role in ensuring the smooth execution of advertising initiatives and academic conference planning, ranging from logistics and budgeting to asset coordination and vendor management.