Risk Management Coordinator

About the role

Rocky Mountain Public Media, Inc. (RMPM) is the parent company of Rocky Mountain PBS, KUVO Jazz, and The Drop. Over a million Coloradans rely on these platforms for engaging local, national, and international programming, diverse viewpoints, live performances, and lifelong learning opportunities.

The Risk Management Coordinator supports RMPM's organizational integrity and mission of building lasting friendships with Colorado's communities. This role ensures that RMPM's insurance policies, contracts, and legal documents are compliant and up-to-date, allowing every team member to focus on their mission-critical work.

Responsibilities

• Supports the maintenance of RMPM's insurance policy portfolio, including general liability, professional liability, workers' compensation, property, and umbrella coverage.
• Tracks Certificates of Insurance (COIs) from vendors, contractors, subcontractors, and partners to ensure compliance with contractual insurance requirements.
• Maintains a centralized compliance tracking system and prepares status reports for leadership on coverage, open items, and upcoming renewal timelines.
• Coordinates with insurance brokers and carriers on routine day-to-day inquiries, policy documentation requests, and issuing COIs and additional insured endorsements.
• Supports claims administration by gathering and organizing documentation, coordinating communication with adjusters, and tracking claim status through resolution.
• Marks insurance expiration dates and assists in coordinating timely renewals to prevent lapses in coverage.
• Maintains organized document repositories and version control systems to ensure executed documents are accurately stored and retrievable.
• Supports the drafting of routine compliance correspondence, acknowledgment letters, and other administrative support as needed.
• Assists with document collection requests and records retention processes as directed.
• Maintains documentation for regulatory compliance and prepares reports on risk trends.
• Coordinates with departments to ensure risk awareness and assists in compliance audits.
• Supports the Director of Finance on special projects and cross-functional initiatives identified as carrying elevated organizational, legal, financial, or reputational risk.
• Participates in project planning meetings and helps track follow-up items.
• Supports post-project documentation efforts, helping to capture lessons learned and contribute to continuous improvement of RMPM's risk management practices.

Qualifications

• Training in Risk Management, Business Administration, Paralegal Studies, Legal Studies, or a closely related field; or equivalent combination of education and experience.
• 1-3 years of experience in an administrative, coordination, or support role in risk management, insurance, contract administration, legal operations, or a related field.
• Ability to read and understand basic legal and insurance documents, with a willingness to develop deeper expertise over time.
• Strong organizational and time management skills, with the ability to track multiple deadlines and priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort working with shared drives, document management systems, or tracking tools.
• Clear written and verbal communication skills, with the ability to coordinate effectively across departments and with external partners.
• A proactive, service-oriented approach and genuine interest in growing within the risk management field.

Preferred

• Familiarity with commercial insurance lines such as general liability, professional liability, or workers' compensation.
• Experience supporting contract administration or document routing workflows.
• Exposure to contract lifecycle management (CLM) software or similar tools.
• Experience in public media, nonprofit, or mission-driven organizations.
• Interest in pursuing risk management certifications such as ARM, CRIS, or comparable credentials.
• Comfort working in collaborative, cross-functional environments where flexibility and relationship-building are valued.

How This Role Connects To Our Friendship Business Model

RMPM's Friendship Business Model is built on a simple yet powerful idea: that sustainable public media grows from genuine relationships - with audiences, communities, and partners. Every role at RMPM contributes to the conditions that make those friendships possible. For the Risk Management Coordinator, this contribution is foundational. When contracts are clear and enforceable, when insurance coverage is solid, when legal obligations are understood and met - RMPM can enter partnerships with confidence, show up for community events without exposure, and focus organizational energy on the work of belonging rather than managing crises. This role is, at its core, a steward of trust: ensuring that RMPM's relationships with vendors, partners, and the public are protected and sustainable for the long term.

Core Competencies

• Analytical Thinking: Applies structured reasoning to evaluate contract terms, coverage gaps, and compliance exposures.
• Risk Awareness: Proactively identifies and escalates potential legal and financial risks before they materialize.
• Organizational Excellence: Manages high-volume document workflows with accuracy and consistent adherence to filing and tracking protocols.
• Collaborative Partnership: Works across teams as a trusted resource, bringing a service-oriented approach to risk - enabling rather than blocking mission-driven work.
• Mission Alignment: Understands and connects daily compliance work to RMPM's mission of belonging and community trust.
• Growth Mindset: Eager to expand risk management expertise through special projects and cross-functional engagement.