Retail Purchase Order Coordinator

Purchase Order Processing

Accurately process new Purchase Orders for merchandise, ensuring correct quantities, prices, and delivery dates. Ensure POs are aligned with inventory needs and forecast requirements submitted by the Merchandise Planning and Buying organizations.

Purchase Order Management

Make necessary amendments to Purchase Orders (e.g., changes in quantity, delivery dates, or pricing) in response to business needs or product partner communications. Collaborate with the buying, sourcing & planning teams, and product partners to implement PO changes promptly. Handle and process cancellations of Purchase Orders, ensuring proper documentation and communication with product partners and internal teams. Ensure accurate updates in the system to reflect all changes and cancellations.

Communication

Maintain clear and consistent communication with internal teams (e.g., buying, merchandise planning, sourcing, and supply chain) regarding PO status, cancellations, and changes. Work with product partners to resolve discrepancies or issues related to POs.

Documentation & Reporting

Maintain accurate records of all Purchase Orders, cancellations, and changes in the system. Generate and review regular reports to track the status of POs and ensure compliance with deadlines and company standards. Act as a point of contact for internal teams or product partners in case of any issues or questions regarding order status or modifications.