Purchase Order Process Coordinator

About the role

Whitlam Group is a leading manufacturer of pressure-sensitive labels and specialty packaging solutions, partnering with customers across a wide range of industries worldwide. For decades, we have built our reputation on quality, innovation, responsiveness and strong customer partnerships. We continue to invest in our people, technology and manufacturing capabilities to deliver exceptional products and service while driving long-term growth.

KEY RESPONSIBILITIES

• Process purchase orders from request through receipt while ensuring proper approvals and compliance with company policies.
• Cook up with suppliers to confirm pricing, lead times, order details and delivery schedules.
• Maintain accurate purchasing records, order confirmations, receipts and invoices within the ERP system.
• Partner with Production and Planning teams to anticipate material requirements and help prevent production delays.
• Resolve discrepancies involving purchase orders, vendor invoices and received materials.
• Generate reports related to purchase order status, supplier performance and inventory levels.
• Obtain pricing and quotes for materials, supplies and services.
• Identify opportunities to improve purchasing processes, supplier performance and workflow efficiency.
• Manage office supply inventory and coordinate with office supply vendors.
• Report purchasing concerns or supply chain issues to the Procurement Manager in a timely manner.
• Provide administrative and operational support to the Procurement Manager.
• Follow all company policies, safety procedures and quality standards.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in Business, Supply Chain Management or a related field preferred OR High school diploma or equivalent with 2 or more years of purchasing, procurement or administrative experience.
• Experience using ERP systems and Microsoft Office applications, particularly Excel, Word and Outlook.
• Strong organizational, multitasking and time-management skills.
• Excellent attention to detail and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a fast-paced manufacturing environment while meeting deadlines.

PREFERRED SKILLS

• Strong mathematical, analytical and data entry skills.
• Ability to analyze purchasing and inventory data to support business decisions.
• Knowledge of purchasing processes, supplier management and inventory control.
• Experience in a manufacturing environment, label or packaging industry experience is a plus.
• Strong follow-up skills with a proactive approach to resolving supply chain challenges.
• Ability to work independently while collaborating effectively with cross-functional teams.