Resource Development Events and Data Coordinator

Job Summary

The Resource Development Events & Data Coordinator provides critical administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This role supports donor data management, recordkeeping, communications, fundraising operations, and the coordination of events across multiple Club sites.

Why Join Us

The Boys & Girls Club of the Northern Plains is committed to creating safe, supportive, and opportunity-filled environments for youth. In this role, you will directly support the fundraising and stewardship efforts that make our mission possible—while also leading meaningful events that engage donors, celebrate youth, and strengthen our communities.

Key Responsibilities

• Maintain accurate donor and pledge records within the CRM system (My ClubHub), including data entry, updates, reporting, and data cleanup
• Track donations, pledges, campaign activity, and stewardship actions
• Support recordkeeping for donor stewardship plans and the resource development calendar
• Ensure donor data integrity and adherence to internal data standards
• Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment communications
• Aid in donor solicitation letters and pledge requests
• Coordinate donor and development-related mailings
• Serve as the lead coordinator for Club special events, including the annual raffle, gala, Youth of the Year event, and other fundraising or community events
• Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on-site support
• Provide administrative and logistical support for fundraising campaigns and initiatives
• Aid in preparation, tracking, and follow-up for fundraising activities
• Support stewardship plans for individual donors and corporate partners
• Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports
• Aid in the development of quarterly newsletters, donor spotlights, and development updates
• Help manage timelines and materials aligned with the resource development calendar
• Support promotion and communication efforts related to special events
• Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO
• Aid in internal reporting, documentation, and data requests related to fundraising and development
• Perform additional administrative and development-related duties as assigned

Employment Qualifications

• High school diploma required; associate degree or relevant coursework in business, communications, nonprofit management, or related field preferred
• Strong organizational skills with exceptional attention to detail
• Experience working with databases, spreadsheets, and donor management systems preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Ability to manage multiple priorities and meet deadlines
• Experience in nonprofit administration, fundraising support, or event coordination
• Interest in resource development, donor relations, and community engagement
• Strong collaboration skills and ability to work cross-functionally
• Dependable, self-motivated, and highly detail-oriented
• Ability to manage multiple events and deadlines simultaneously