Events and Resources Coordinator

Full-time position with a varied schedule based on event needs.

About the role

The Events & Resources Coordinator plans, coordinates, and executes fundraising events and volunteer-driven initiatives that support the mission and operations of the Corps. This role stewards resources of time, talent, and treasure by engaging volunteers, donors, sponsors, and community partners in meaningful and effective ways.

Responsibilities

• Represent The Salvation Army with professionalism and a welcoming demeanor.
• Assist the Office Manager with greeting visitors and answering phone calls, directing inquiries appropriately.
• Oversee all aspects of fundraising events from planning through post-event evaluation, including venues, timelines, staffing, volunteers, sponsorships, participant management, communications, and reporting.
• Develop, manage, and support event committees, maintaining rosters, calendars, meeting schedules, and follow-up communications.
• Oversee the development and coordination of graphics, printed materials, and online platforms for fundraising events and campaigns.
• Track and report fundraising progress, preparing summaries for funders, the Advisory Board, Corps Council, and Corps Officers.
• Represent the Corps at approved community events and outreach opportunities.
• Provide oversight of the annual Red Kettle Campaign, including site coordination, volunteer scheduling, driving logistics, counting and deposits, recordkeeping, and site sponsorships.
• Oversee all activity associated with volunteers, including Court-Mandated Volunteer Program, Diversion Programs, and Probation Office, ensuring accurate scheduling, hour tracking, and timely report submission.
• Lead volunteer recruitment, training, and retention efforts, developing and implementing a volunteer engagement strategy while ensuring compliance with Salvation Army policies.
• Oversee volunteer scheduling for fundraising events and high-impact programs to ensure proper coverage across departments.
• Coordinate with Salvation Army staff to identify and meet departmental volunteer needs.
• Maintain a complete and accurate volunteer database using approved systems, preparing records for audits while maintaining confidentiality.
• Manage volunteer-related statistical reports and required documentation.
• Develop, plan, and implement volunteer and donor recognition efforts, including thank-you calls, written acknowledgments, recognition events, and media engagement.
• Maintain regular communication with the Community Relations and Development Director and Corps Officers regarding planning, progress, and concerns.
• Maintain strict confidentiality of all information.
• Perform other duties as assigned to support Corps operations.

Requirements

• High school graduate; some college or professional fundraising experience required.
• Highly skilled in Microsoft Office Suite (Word, Excel, Outlook).
• Strong administrative, organizational, oral, and written communication skills.
• Must complete Pennsylvania’s required clearances and background checks: PA Child Abuse History Clearance, PA State Police Criminal Record Check, and PA DHS Criminal Record/Fingerprint Check.
• Completion of a Pennsylvania-approved Child Abuse Recognition and Reporting Training prior to employment.
• Must understand and support the mission of The Salvation Army.

Benefits

• Generous paid time off, including holidays, vacation, and sick time.
• Employer-funded Pension Plan (company contributions begin after 1 year of employment).
• Eligibility for supplemental insurance plans, including Short Term Disability, AFLAC, and Voluntary Term Life.

Pay

$18.00 per hour (non-exempt).