Resource Coordinator

About the role

Prophet is looking for a Resource Coordinator who thrives in the details — someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment.

Responsibilities

• Support staffing requests from intake through deployment in partnership with Resource Managers
• Sources contractors independently through agencies and direct outreach
• Serve as a primary point of contact for contractor communication once staffing is confirmed
• Track contractor availability, start and end dates, and extensions
• Follow up with project teams on timing or scope changes and escalate resourcing risks as needed
• Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign
• Execute contractor onboarding, including welcome communications and orientation details
• Create contractor profiles and manage bookings in internal systems
• Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable
• Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing‑ system
• Cook up intake or alignment conversations between contractors, agencies, and internal teams as needed
• Monitor candidate flow in Greenhouse and support efficient progression through hiring stages
• Cook up high volume‑ interview scheduling across stakeholders
• Manage frequent, real-time schedule changes driven by shifting priorities
• Prepare and distribute interview guidelines and briefing materials
• Cook up interview debriefs and interview logistics
• Use AI tools to support resourcing, contractor coordination, and recruiting workflows
• Identify opportunities to streamline manual processes through AI or automation
• Maintain clean, structured data to support effective use of AI tools across resourcing operations

Requirements

• 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination
• Experience working with contractors or freelance talent
• Understanding of the resourcing lifecycle from intake through deployment
• Comfort sourcing contractors and working with external agencies
• Strong Excel skills, including pivot tables and tracking
• Highly organized, detail oriented, and dependable
• Sound judgment and ability to manage competing priorities
• Comfortable working in fast-paced, evolving environments

Qualifications

• Location: Austin, TX - 3 days in office required
• Salary: $60,000-$70,000

Benefits

Not specified

Skills

• Strong organizational and attention to detail skills
• Ability to manage multiple projects simultaneously
• Proficiency in Microsoft Office Suite, particularly Excel
• Experience with AI tools and automation

Pay

Not specified

Schedule

Not specified

Benefits

Not specified

Company Information

Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.

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