Resource Coordinator

AbelCine is a leading provider of products, services, and solutions for the broadcast, production, and new media industries. We support filmmakers, broadcasters, and content creators with equipment, technology, and expertise, and provide staffing and consulting services to connect exceptional talent with top media, entertainment, technology, and corporate organizations.

About the role

We are seeking an experienced Resource Coordinator for a six-month consulting engagement with a global leader in the financial services industry. This role offers the opportunity to work with a high-performing in-house production team producing executive communications, marketing campaigns, digital content, social media, motion graphics, animation, and live productions. The engagement has the potential for full-time employment.

Responsibilities

• Coordinate crew, equipment, studio space, and production resources across multiple concurrent productions
• Partner with internal stakeholders and staffing partners to schedule freelance crew, including camera, audio, lighting, and production support personnel
• Manage production calendars and scheduling for interviews, studio shoots, field productions, live events, and special projects
• Review and validate weekly timesheets and vendor invoices
• Coordinate equipment reservations and purchases through internal channels and external production partners
• Prepare production quotes and maintain expense records and receipts
• Coordinate onboarding of freelance production crew
• Develop and maintain resource forecasts, utilization reports, capacity plans, and scheduling dashboards
• Communicate scheduling updates during weekly production meetings
• Recommend workflow improvements and scheduling efficiencies
• Serve as the central point of coordination between production teams, business stakeholders, vendors, and crew to ensure productions remain fully staffed and on schedule

Requirements

• 5+ years of experience in production coordination, scheduling, resource planning, or production operations
• Strong experience managing multiple productions, calendars, vendors, and freelance crews simultaneously
• Proficiency with Microsoft 365, particularly Outlook
• Experience with Smartsheet, Airtable, Monday.com, or comparable resource planning platforms
• Exceptional organizational skills and attention to detail
• Strong communication and relationship-building skills
• Ability to proactively identify scheduling conflicts, solve problems, and adapt quickly to changing priorities
• Understanding of studio operations, production technology, and end-to-end production workflows
• Ability to thrive in a fast-paced, deadline-driven production environment
• Availability to provide occasional weekend support as production schedules require

Physical Effort

• Prolonged sitting and standing work at a computer, requiring frequent use of monitors
• Manual dexterity and mobility required
• Standing and walking for the duration of the work shift
• Occasional reaching, bending, kneeling, and crouching
• Occasional lifting or moving supplies and equipment weighing up to 25 lbs., including items located above shoulder level

Engagement Details

Employment Type: 6-month consulting engagement
Location: Onsite in Midtown Manhattan
Expected Start Date: August 31, 2026

Pay

$1,800 - $1,900 per week