Research Coordinator / Junior IRB Administrator

Responsibilities

• Assist the NHRC IRB and HIPAA Privacy Office with processing research study submissions for compliance with DoD, Navy, and federal regulations, including Exempt, Expedited, and Full-Board (Initial, Continuing, and Modification) reviews.
• Draft routine communications such as approval letters, follow-up memos, and emails under supervision and in accordance with Navy, DoD, and DHHS guidelines.
• Help maintain accurate IRB records and meeting minutes to ensure compliance with human subject protection regulations.
• Support the organization of IRB documentation archives in both electronic and paper formats per DoD requirements.
• Assist with tracking training requirements, helping team members stay up to date, and providing technical assistance as needed.
• Maintain databases for Not Human Subject Research determinations and Data Use Agreements.
• Support the coordination and documentation during audits, especially related to HIPAA compliance.
• Demonstrate a basic understanding of federal regulations and ethical principles in human research protection.

Qualifications

• Bachelor's Degree in life sciences, public health, psychology, or related field.
• At least 1-2 years of relevant IRB experience, administrative support in research environments, or clinical research experience.
• Exposure to IRB submissions or related compliance/regulatory processes.
• Willingness to pursue IRB certification (e.g., CIP) if not already held.
• Familiarity with medical terminology, research documentation, or regulatory procedures.
• Strong written and verbal communication skills; ability to work with a diverse set of stakeholders.
• Ability to manage tasks independently, stay organized, and maintain attention to detail.
• Basic proficiency in Microsoft Office Suite and comfort with Windows-based systems.