Research Billing System Analyst

About the role

Responsible for all invoicing of external sponsors for research and other sponsored programs. Process all incoming payments, including account reconciliations and managing collections of delinquent accounts. Assist with testing, updating and modifying ERP as related to grants and grant billing functionality.

Responsibilities

• Timely review, creation, and disbursement of sponsored programs invoices; review and processing of payments including submission of direct banking forms to Controller’s office for anticipated ACH invoice payments; maintenance of electronic billing files; reconciliation of accounts receivable items and on-account payments, and documentation of invoices generated outside of what is processed in system, with ultimate reconciliation to system.
• Work closely with the business analyst to troubleshoot issues with Workday, implement new releases, and make enhancements to grant functionality.
• Work closely with systems analyst to analyze, design, create, and test billing systems updates and modifications as required due to changing mandates.
• Manage the delinquent account collection and write-off processes, including periodic reminders to delinquent sponsors, and advancing delinquent accounts for further collection action.
• Support grant accountants by reviewing award setups, particularly with regards to billing, assisting with closeout processes for ORA sponsored projects.

Education

Requires a relevant Bachelor's Degree.

Experience

• Up to 2 years experience in accounting preferably working with cost reimbursable accounting and electronic banking systems.
• Strong computer skills to include word processing, financial databases, with emphasis on spreadsheets required.
• Strong problem-solving, customer service and communication skills required.
• Prefer two years of accounting experience.
• Higher education experience preferred.

Leadership

No authority or responsibility for the supervision of others but must be able to direct others on daily operations and review for accuracy and consistency.

Physical Requirements

Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally lift very lightweight objects.

Working Conditions

Standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions and/or minor heating/cooling or ventilation problems. Near continuous use (>70% of the time) of a video display terminal.