Research Administrator Manager, Department of Medical Oncology

Grant Preparation (pre-award)

Responsible for all administrative aspects of grant preparation of sponsored research applications. Review sponsor eligibility and application requirements and ensure applicants understand them. Responsible for the entire application excluding scientific content, meet and communicate internal and external deadlines in a strict deadline-driven environment. Research funding opportunities for investigators. Draft non-scientific materials for proposals. Coordinate with administrators and faculty from other departments or organizations to complete proposals. Coordinate institutional review of proposals by Grants & Contracts and submission to sponsors. Prepare JIT information and responses to other pre-award inquiries.

Portfolio Management (post-award)

Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines. Provide projection and project summary reports to investigators on a regular basis. Ensure spending adheres to budget and sponsor and Institute guidelines. Invoice and monitor receivables for clinical trial enrollment when appropriate. Establish billing agreements as appropriate. Track milestones and receivables for industry agreements.

Procurement

Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.

Human Resources

Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.

Compliance

Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification.

Cores, Centers and Chargebacks

Assist in pricing development and annual review of pricing. Process monthly billing for internal and external customers. Manage funds to ensure revenue meets expenditures.

Supervisory Responsibilities

Directly supervises 3-4 Research Administrative staff in the Division of Population Sciences. Manage workload and resource allocation. Complete annual performance reviews, goal setting, and professional development. Onboard, coach, and mentor staff.

Knowledge, Skills, And Abilities Required

• Computer literacy: Expert with new applications and software programs.
• Expertise with Excel.
• Organization: Extensive experience with electronic document and email file storage.
• Able to complete projects with expertise, accuracy and on time.
• Adept at prioritization and managing multiple priorities simultaneously.
• Customer Service: Provides superb written and verbal communication. Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills.
• Critical Thinking: Demonstrated expertise assessing complex situations and developing solutions. Extensive experience with analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations.
• Financial: Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods.
• Teamwork and Collaboration: Adept at cultivating relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.
• Institute operations and processes: Adept at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility. Expert knowledge of regulations, policies, and DFCI standard operating procedures (SOPs).
• Other: Able to lead and influence projects within the Department and across the Institute’s research central offices. Independently discusses and troubleshoots complex issues. Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally.
• Expert client-service, people management, and project management skills.

Minimum Job Qualifications

• Bachelor’s degree preferred.
• 6 years and 1 year of people management experience preferred.

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA). $117,200.00 - $133,500.00