Manager – Oncology Research Data Systems & Analytics

Primary Responsibilities

• Research Systems Leadership
• Provide guidance, expertise, and technical support for research systems and EHR platforms supporting oncology clinical trials.
• Serve as operational lead for CTMS (OnCore preferred), EHR research workflows, and related research technology platforms.
• Partner with IT, informatics, finance, and operations teams to improve system functionality and user experience.
• Translate operational research needs into scalable systems solutions.
• Oncology CTMS / OnCore Optimization
• Oversee oncology-specific CTMS workflows including study builds, calendars, subject tracking, milestone management, reporting, and financial interfaces.
• Improve visibility of startup timelines, enrollment metrics, staffing productivity, and study performance.
• Standardize use of CTMS across oncology disease teams.
• Support integration of trial management data with operational decision-making.
• EPIC / EHR Research Integration
• Lead optimization of EHR workflows supporting research scheduling, charge segregation, patient identification, treatment documentation, and billing compliance.
• Collaborate on OnCore–EPIC integration initiatives.
• Improve workflows for research encounters, orders, treatment plans, and clinical documentation.
• Research Data Governance
• Develop and implement policies for research data management aligned with institutional standards.
• Ensure secure storage, version control, access controls, and retention practices for research data.
• Maintain repositories, study records, and system data integrity.
• Ensure adherence to HIPAA, sponsor, IRB, FDA, and institutional requirements.
• Reporting & Analytics
• Build dashboards and analytics for leadership on:
• Trial activation timelines
• Enrollment/accrual performance
• Revenue cycle metrics
• Study pipeline inventory
• Staff productivity
• Follow-up workload
• Portfolio trends
• Deliver actionable data to support strategic decisions.
• Audits / Quality Assurance
• Conduct audits to evaluate and improve research data management practices across oncology research operations.
• Identify system gaps causing compliance or operational risk.
• Support internal audits, sponsor audits, cooperative group reviews, and regulatory inspections.
• Training & Change Management
• Train staff on CTMS, EHR research workflows, reporting tools, and data standards.
• Lead system adoption initiatives and continuous improvement efforts.
• Develop SOPs, user guides, and workflow documentation.

Minimum Qualifications

• Bachelor’s degree in Health Informatics, Information Systems, Data Science, Healthcare Administration, Clinical Research, or related field required.
• 6+ years experience in research data systems, CTMS administration, or healthcare systems management.
• 2+ years leadership or project management experience.
• Experience with EHR systems and clinical research workflows.

Preferred Qualifications

• Oncology clinical research experience strongly preferred.
• Direct OnCore experience highly preferred.
• Experience with EPIC research billing/workflows strongly preferred.
• Experience with dashboard tools (Power BI, Tableau, SQL, etc.).
• Knowledge of FDA, HIPAA, GCP, and research billing compliance.