Remote Executive Assistant

Responsibilities

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Maintain detailed client profiles
• Send weekly usage reports
• Respond to communication within a two-hour window
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Auxiliary support for project coordination and task tracking
• Research and compile information as needed
• Identify opportunities to improve processes and efficiency

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple clients and deadlines
• Proactive, resourceful, and solution-oriented mindset
• Ability to work independently in a remote environment

Skills & Attributes

• Bilingual (English/French and/or Spanish)
• Experience supporting executives, entrepreneurs, or small business owners
• Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting multiple clients or executives preferred
• Typing ability of at least 50 WPM with accuracy
• Technical Skills: Google Workspace and/or Microsoft Office, Calendar management tools (Google Calendar, Outlook), Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce), Communication tools (Slack, Zoom, Teams)

Qualifications

• Reliable high-speed internet, computer, and phone
• Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client

Pay

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Schedule

Not specified

Benefits

Not specified

What to Do If You Suspect Fraud

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.

Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always verify communications: Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.

What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.