Executive Assistant - Remote

About the role

Modern Technology Solutions, Inc. (MTSI) is seeking an Executive Assistant to support its Defense Services Division. This position is 100% remote but may occasionally require travel.

Responsibilities

• Manage and organize multiple executive calendars; execute accurate scheduling to maximize executive efficiency.
• Facilitate and schedule senior leader/executive appointments and meetings; coordinate with other company leaders, external business and government leaders, and their executive assistants.
• Execute and maintain proper protocol procedures/expectations for Division and business unit stakeholders.
• Plan, organize, and facilitate required business unit and division leadership in-person and virtual meetings.
• Plan and arrange travel schedules for business unit senior directors; prioritize travel arrangements to maximize senior leader/executive efficiency and availability.
• Secure presentation inputs/materials from others and integrate into proper presentation templates for a cohesive and compelling briefing.
• Manage and track business unit taskers; compile and review responses prior to submission to Division leadership.
• Manage spot bonus program at business unit level; assist in drafting appropriate recognition letters and submitting to Division EVP EA.
• Auxiliary support for setting up events including conferences, training sessions, and in-person meetings/tours/dinners with both internal and external stakeholders as required.

Qualifications

• At least 20 years’ experience in executive administration/support, with in-depth experience in military and business executive protocol.
• Strong verbal and written communications skills.
• Ability to work in a team environment, demonstrate excellent initiative, and interact professionally.
• Self-motivated, proactive, and capable of working independently or in groups.
• Highly proficient in spreadsheet, presentation, and email software such as MS Word, Excel, PowerPoint, and Outlook.
• Outstanding organizational skills, attention to detail, and interpersonal skills.
• Previous experience as an executive officer/protocol officer supporting a geographically dispersed military organization is desired.

Requirements

• Bachelor’s degree in business administration or related field.
• Active Top Secret clearance preferred; candidates with an Active Secret clearance may be considered.
• U.S. Citizenship is required.