Rehab Administrative Assistant ( PER DIEM) (3560)

Job Summary

Rehabilitation Administrative Assistant (“RAA”) assists with non-patient care activities such as clerical duties, billing and scheduling on Electronic Medical Record (“EMR”), industry-standard billing software, patient transportation, and department housekeeping as required.

Responsibilities

• Assist with the provision of patient-related services non-Medicare Part A and non-Medicare Part B patients
• Assist with clerical duties and data entry
• Assist with inventory control, including linen supply
• Clean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed
• Assist with the transportation of patients
• Aids in the tracking and follow-up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds
• Document any treatment in patient’s medical records as required when involved with provision of patient-related services
• Aid in billing activities, including ensuring all proper documentation is submitted to the facility on time
• Prepare evaluation packets, especially for per diem, registry, and travelers
• Prepare and track Part B certifications, including ensuring physicians have signed off appropriately
• Review the 24-hour nursing log
• Aid in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system
• Report any problem areas/equipment within each facility to the appropriate supervisor immediately
• Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines
• Comply with Company and facility rules, policies and procedures
• Comply with all applicable safety rules, policies, and procedures
• Report to work regularly and on-time

Additional Responsibilities

• Under the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including:
• Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines
• Completing any paperwork required by the Company or the students’ academic program
• Assume other duties as assigned

Physical And Mental Requirements

• Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions
• Ability to travel, as required
• See projects through to completion
• Ability to bend, reach, squat, move as required by patient treatment plans
• Ability to lift fifty (50) pounds. Moving, lifting, or transferring of patients may involve lifting of up to 100 pounds
• Ability to stand and/or work 80% of an 8-hour shift
• Visual and hearing acuity to perform job-related functions
• Ability to operate standard rehabilitation therapy equipment

Qualifications And Skills

• To perform the job successfully, you must be able to perform each essential responsibility satisfactorily
• Valid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook
• Ability to gather and analyze information in a timely and skillful manner
• Resourceful, problem-solving attitude
• Proactive attitude and work-style
• Able to exhibit a high level of confidentiality
• A customer-service focused attitude

Preferred

• Natural interpersonal and communication skills
• Strong detail-oriented and resourceful mindset
• Able to work well in a diverse environment
• Able to accept and act upon constructive feedback