Registration & Scheduling Representative I - Outpatient Family Medicine Clinic

About the role

The Registration and Scheduling team at TVC Family Medicine plays a vital role in delivering exceptional patient care. This position serves as the first point of contact for patients, ensuring accurate registration, efficient appointment scheduling, and a welcoming experience from the moment patients engage with our clinic.

Responsibilities

• Performs pre-registration/registration processes, verifies insurance coverage and obtains authorizations and notifications.
• Calculates patient liability according to verification of insurance benefits, collects deposits and copayments.
• Accurately and completely documents all information into the patient records system to ensure maximum reimbursement.
• Obtains all necessary signatures and documentation requires by the patient's insurance plan.
• As assigned, conducts patient visits for bedside registration to expedite the completion of the patient registration.
• Provides financial counseling to patients and their families. Explains FHP financial policies and provides information as to available resources and avenues for alternative payment arrangements.
• Affords assistance to patients and their families in completing financial assistance paperwork when appropriate.
• Acts as a liaison between the patient, billing department, and payor to enhance account receivables performance, resolve outstanding issues and/or patient concerns, and to maximize service excellence.
• Communicates with physicians, clinical and hospital staff, nursing and Health Information Management Services to resolve outstanding issues and/or patient concerns.
• Maintains a high level of productivity, meeting or exceeding productivity standards.
• Completes daily assignments and maintains accurate production logs and records.
• Identifies opportunities to improve work processes and practices good work group dynamics.
• Provides a variety of patient services and financial services tasks. May be assigned to functions such as transporting patients, provide training for new staff, collecting and releases patient valuables in accordance with FHP policies, posting daily deposits, or conducting other work assignments of the Patient Financial Services team.
• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.

Qualifications

• High school diploma/GED or equivalent working knowledge.
• Excellent customer service skills and knowledge as normally acquired with one (1) or more years of related work experience.
• The ability to manage multiple tasks simultaneously between heavy phone volume, multiple computer systems and frequent interruptions with minimal supervision and ability to work independently.
• Excellent interpersonal, oral, and written communication skills to effectively interact with a wide range of audiences.
• The ability to handle ongoing face-to-face contact with patients and staff while functioning in a busy medical office environment.
• Strong knowledge in the use of common office software, word processing, spreadsheet, and database software are required.

Skills

• Medical terminology experience is preferred.
• Prior experience with hospital registration and prior authorizations is preferred.
• Notary License And Experience Preferred.

Benefits

• Compensation $20 to $26.75 hourly wage based on experience and education.
• Additional Pay Shift Differential, Annual Increases, Paid Time Off.
• Benefits medical, vision, dental, 401k with employer match.
• Education Benefits FHP Tuition Assistance, Student Loan Forgiveness.
• Other Benefits Onsite Gym, Wellness Programs, Discount programs, The Learning Center (childcare services).

Schedule

• Full-time, 40 hours per week, 5x8 hour day shifts.

Pay

• $20 to $26.75 hourly wage based on experience and education.