Registration & Housing Director

We need to output HTML fragment with sections only if content exists. Use

for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content accordingly. Given posting: About Us (company description) maybe not needed as heading? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading. So we need sections like About the role (maybe summary), Responsibilities (essential duties), Requirements (education & experience?), Qualifications (certificates?), Skills (maybe listed), Benefits (What We Offer), Pay (salary range), Schedule (hybrid schedule). Also location list maybe not a heading; could be part of About the role or maybe omitted. We must preserve all substantive info, not invent. Remove boilerplate: About Us (company description) maybe considered boilerplate? It's about the company, not the role. Might be considered not needed? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. About Us is not exactly those but could be considered company overview; maybe we keep as part of About the role? The heading "About the role" could include summary and maybe company description? But they said do NOT repeat the job title as a heading. They didn't forbid including company description. However they said use headings for sections like About the role, Responsibilities, etc. So we can put company description under About the role? Might be okay. We need to ensure we don't create sections with filler like "commensurate with experience". We have specific content. Let's extract: Summary: "The Registration & Housing Director is responsible for leading the planning and delivery of registration solutions for a wide range of corporate and consumer events, managing cross-functional teams, vendors, budgets, and project schedules to ensure flawless event execution. Serving as the primary client contact for registration, event technology, and housing, the Director leads end-to-end execution from kickoff through reconciliation while mentoring and managing junior staff. This position will support our Registration team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show site 2-3 days per week. The ideal candidate will be based out of any of the following locations: Philadelphia, PA Los Angeles, CA San Francisco, CA Chicago, IL Royal Oak, MI St. Paul, MN Las Vegas, NV New York, NY Grand Prairie, TX Milwaukee, WI" That's summary and schedule/hybrid and locations. Essential Duties & Responsibilities: list bullet points. Technology, Housing & Financial Oversight: more duties. Team Management & Development: duties. Education & Experience: bullet list. Certificates, Licenses, Registrations: Travel Requirements: Travel up to 25% What We Offer: benefits list plus salary range and bonus. Diversity Commitment: EEO boilerplate - remove. We need to map to headings: - About the role: could include About Us company description? Or maybe summary. Let's put company description under About the role? Might be weird. Better: About the role includes summary (the role description). We'll include the summary paragraph(s) about responsibilities? But we also have Responsibilities section. So About the role could be a brief overview: maybe the first paragraph of summary? However we must preserve all substantive info; we can split: About the role: short description of role purpose (maybe first sentence). Responsibilities: detailed duties. Requirements: education & experience. Qualifications: certificates, licenses, travel? Skills: maybe list of skills (certifications, tools, communication, etc.). Benefits: What We Offer (benefits list). Pay: salary range and bonus. Schedule: hybrid schedule and location? Actually schedule heading: we can put hybrid schedule and maybe travel? Location maybe not schedule but could be part of About the role? The instruction: include a section ONLY when posting has real, specific content for it. So we need schedule content: "It is eligible to work a hybrid schedule, generally requiring work in-office and/or show site 2-3 days per week." That's specific. Also location list maybe not schedule but could be part of About the role? Might be better to put location under About the role as "Ideal candidate locations". But we don't have a heading for Locations; we could fold into About the role paragraph. We must not create Pay/Schedule/Benefits sections unless posting actually states them. We have salary range and bonus, so Pay is valid. Schedule: hybrid schedule is stated, so Schedule valid. Benefits: What We Offer includes benefits list, so Benefits valid. Now we need to ensure we don't repeat content across sections incorrectly. Let's draft:

About the role

The Registration & Housing Director leads the planning and delivery of registration solutions for corporate and consumer events, managing cross‑functional teams, vendors, budgets, and project schedules to ensure flawless event execution. Serving as the primary client contact for registration, event technology, and housing, the Director oversees end‑to‑end execution from kickoff through reconciliation while mentoring and managing junior staff. This position supports the Registration team and is eligible for a hybrid schedule (2‑3 days in‑office or on‑show site per week). Ideal candidates may be based in Philadelphia, PA; Los Angeles, CA; San Francisco, CA; Chicago, IL; Royal Oak, MI; St. Paul, MN; Las Vegas, NV; New York, NY; Grand Prairie, TX; or Milwaukee, WI.

That captures summary, schedule, locations.

Responsibilities

• Lead end‑to‑end execution of event registration programs from kickoff through reconciliation, including registration technology, budgeting, invoicing, housing, contact center, mobile app, reporting, and SAC/LRS.
• Serve as the primary client and stakeholder contact, ensuring clear communication and alignment on goals, objectives, and delivery expectations.
• Develop and manage project timelines/workbooks and deliverables; drive execution across internal teams, clients, and third‑party partners.
• Lead client registration discovery calls and present registration technology solutions tailored to client goals, in addition to internal and client kickoffs, weekly status meetings, and post‑event debriefs.
• Provide advanced event technology leadership across Cvent, Swoogo, RainFocus, etc.; maintain current certifications on at least two platforms.
• Oversee hotel room block management including availability, waitlists, attrition, rooming lists, and hotel partner coordination.
• Create and manage project and client budgets; oversee vendor invoicing, expenses, and reconciliation; partner closely with finance and project leads throughout each program to ensure budget accuracy.
• Negotiate contracts and agreements with third‑party vendors.
• Lead venue/hotel sourcing utilizing departmental templates and procedures.
• Provide event reporting, analytics, and audits; assess reporting needs and recommend efficient strategies.
• Ensure attendee registration processes comply with GDPR and other privacy regulations, including consent management and data handling.
• Manage and mentor Registration/Housing Managers, Senior Managers, and Specialists.
• Oversee workload assignment, performance evaluations, coaching, and development.
• Support onboarding and ongoing training of team members while fostering a high‑performing team culture.
• Partner with the Sparks New Opportunity team on RFPs and manage sold programs through post‑event wrap‑up.

Requirements

• Bachelor’s degree preferred; High School Diploma or Equivalent with relevant work experience required.
• 10+ years of registration and housing experience.
• Strong client service and leadership skills.
• Continuous follow‑up and follow‑through on project deliverables.
• Strong written and verbal communication skills.
• Ability to execute with minimal supervision; mentor junior team members.

Qualifications

• Current certifications in at least two platforms: Cvent, RainFocus, Swoogo, or Bizzabo.
• Mastery of G Suite (Slides, Sheets, Docs), Microsoft Office, Airtable, and all relevant internal and client tools.
• Advanced proficiency in PowerPoint to build, format, and maintain polished client‑facing presentations for project updates, event recaps, and strategic recommendations.
• Experience managing programs for 5,000+ attendees.
• Travel up to 25%.

Skills

• Strategic insight and execution excellence in brand activations, corporate events, trade show exhibits, and immersive experiences.
• Leadership and mentoring of junior staff.
• Budget management and financial oversight.
• Technology platform expertise (Cvent, Swoogo, RainFocus, etc.).
• Vendor negotiation and contract management.
• Data privacy compliance (GDPR).
• Reporting and analytics.

But we might be duplicating content; Skills could be derived from qualifications. However we need to avoid filler. The posting didn't have a separate "Skills" section; but we can extract skills from the responsibilities and qualifications. However the instruction: include a section ONLY when the posting has real, specific content for it. The posting does not explicitly label a "Skills" section, but we can infer skills from the content. Is that allowed? It says "Prefer a few substantive sections over many thin ones." It doesn't forbid creating a Skills section if we have specific content. However we must not invent or summarize away detail. Creating a Skills section by extracting from the text is not inventing; it's distilling. But we risk being considered summarizing. Safer to omit Skills section if not explicitly present. The posting includes "Strong client service and leadership skills", "Strong written and verbal communication skills", "Ability to execute with minimal supervision", etc. Those are skills. But they are already in Requirements or Qualifications. We could keep them there and not create a separate Skills heading. Thus we may omit Skills. Now Benefits:

Benefits

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Pay:

Pay

Salary range of $100,000‑$135,000 based upon experience. Eligible for an annual bonus of up to 10% of the base salary.

Schedule:

Schedule

Hybrid schedule requiring work in‑office and/or at show site 2‑3 days per week.

We already mentioned hybrid schedule in About the role; but we can keep it there and not duplicate. However we need to avoid duplication? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is not prohibited but could be considered redundant. Better to keep schedule only in Schedule section and not repeat in About the role. But we already placed schedule in About the role; we could move it to Schedule and keep About the role without schedule. Let's adjust. About the role: remove schedule and location? Location could stay there. We'll keep location in About the role. Thus: About the role: purpose and ideal locations. Schedule: hybrid schedule. Now ensure we didn't lose location list. We'll keep in About the role. Now check we haven't missed any substantive info: Travel up to 25% is in Qualifications. Good. Certificates: we have. Now ensure we didn't include boilerplate: Diversity Commitment removed. About Us company description removed? We omitted the initial "About Sparks..."