Registrar (Welcome Center)

About the Role

The Registrar provides direct support to new families at the school, ensuring students are registered in compliance with state and local school board regulations. They maintain student records, including attendance, immunization, grades, and transfer information, and handle various administrative tasks.

Responsibilities

• Responds to requests for information from the public, parents, staff, and other interested parties.
• Prepares and processes reports, conducts research, and completes tasks as requested by the Welcome Center Supervisor.
• Answers questions within their area of authority and directs callers/visitors to appropriate locations or staff members.
• Collects required information to register new or transferring students, ensuring all documentation is provided.
• Enrolls students into the student information system manually or processes online pre-registration.
• Assembles student scholastic records and prepares files for transfer to the student's school of record.
• Prepares correspondence, logs, paperwork, forms, and other related information to ensure accuracy and completeness.
• Makes copies and sends documents electronically, by fax, or via mail.
• Collects legal documentation and works with the Senior Registrar to maintain accurate data affecting ParentVUE and StudentVUE systems.
• Works closely with the Senior Registrar, special permission office, and McKinney Vento liaison on unique registration scenarios.
• Assists families with activating the ParentVUE system.
• Stays current on pupil accounting changes/requirements at the state and local levels.
• Coordinates resources to provide translation services/interpreters as needed.

Qualifications

• Education: High School Diploma or GED
• Experience: Not applicable (NA)
• Licenses and Certifications: NA

Knowledge, Skills, and Abilities

• Effective oral and written communication skills
• Strong organization, interpersonal, and decision-making skills
• Ability to make families feel welcome in the school and community
• Efficient and accurate data entry skills
• Exceptional customer support skills
• Ability to ensure confidentiality, discretion, and sensitivity to diverse family situations
• Ability to work in a fast-paced environment and multitask
• Knowledge of student information systems and reporting requirements

Physical Requirements

• Regularly talking, expressing, or exchanging ideas verbally
• Conveying detailed or important spoken instructions accurately
• Normal cognitive abilities, including learning, recalling, and applying practices and policies
• Frequently sitting or remaining stationary for long periods
• Exerting up to 25 pounds of force occasionally or negligible force frequently to lift, carry, push, pull, or move objects

Reports to

Supervisor, Welcome Center

FLSA Status

Non-Exempt

Schedule

12 months / 254 days / 8 hours per day

Salary

Range: $25.62 - $32.89 (Universal/Scale B.1 - Level 6)

Salary Scale

Remote Work Eligible

No

Union Designation

Non-Certified