Registrar

Position Summary

The Registrar is responsible for all academic record keeping including compilations, maintenance and tracking for student academic records. This comprises internal and external uses, maintenance of all students’ files including new, current, graduate, dropped and canceled students. The Registrar is also accountable for tasks, communication, and procedures for all graduation verification and processing.

Essential Duties And Responsibilities

• Registering new students.
• Application maintenance and file coding.
• Degree audit review.
• Diploma ordering and processing.
• Major/minor/concentration changes and other processes associated with degree completion/clearance.
• Administrative matriculation of all new students.
• Maintains and updates academic records and files for new, current and former students.
• Affirmes the integrity, accuracy, confidentiality and maintenance of student records in compliance with all federal, state and accreditation regulations.
• Enters and tracks all student attendance, reviewing accuracy immediately following class completion and aggressively tracks late grades.
• Assists in processing student leaves of absence and withdrawals.
• Verifies and records transcripts received for prospective students.
• Determines when an applicant file is ready for evaluation.
• Enters applicant records into the learner database after the enrollment is approved by the Systems’ Registrar.
• Manages all course registrations for current students and records all extensions.
• Responsible for the accurate and punctual posting of final grades for courses at the end of each term.
• Works cooperatively with other administrative departments and cohorts.

Requirements

• Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.) and Campus Vue/Nexus.
• Excellent customer service skills.
• A willingness to follow high ethical standards.
• A High School Diploma/GED (Required).
• An Associate’s degree or higher from an accredited college or university or equivalent (Preferred).
• Experience working with complex data systems in a higher education setting (Preferred).
• Knowledge of FERPA (Preferred).