Registrar

About the role

The Registrar supports admissions, enrollment, and student records across four campuses of Alexander Montessori School, which serves approximately 500+ students. This role is central to ensuring accurate records, reliable reporting, and smooth enrollment processes as the school transitions to ISP-aligned systems.

Responsibilities

• Maintain accurate student records from application through enrollment, re-enrollment, and withdrawal
• Support admissions and enrollment workflows in Finalsite, ensuring files are complete, accurate, and timely
• Track enrollment status changes (offers, acceptances, waitlists, withdrawals)
• Support continuous enrollment and annual re-enrollment processes
• Ensure alignment between admissions data, enrollment contracts, and student records
• Serve as the lead support administrator for admissions and enrollment systems, including Finalsite Enrollment (Admissions & Enrollment modules) and Blackbaud (Tuition Management and SIS)
• Monitor system workflows and identify discrepancies or gaps for resolution
• Maintain clear documentation of enrollment processes, data workflows, and handoffs
• Partner with the Director of Admissions & Marketing to refine systems gradually and sustainably, honoring both new system capabilities and existing leadership needs
• Prepare enrollment and student data reports for school leadership as requested
• Support leadership needs for both system-generated and manually formatted reports
• Translate system data into clear, accessible information for non-technical users
• Assist leadership in understanding enrollment trends, capacity, and student data
• Provide reliable follow-through on time-sensitive data and reporting requests

Qualifications & Skills

• Strong organizational skills and attention to detail
• Experience working with student records, enrollment, or admissions processes, or CRM platforms such as Finalsite, Blackbaud, HubSpot, or comparable systems
• Comfort working in both digital systems and manual workflows
• Ability to support non-technical users with patience and clarity
• High level of discretion and professionalism
• Collaborative, service-oriented approach

Preferred Experience

• Experience in an independent or Montessori school
• Experience supporting leadership reporting needs
• Comfort working in a transitioning or growing organization
• Fluency in Spanish and English