Registrar - SST Hill Country

Duties And Responsibilities

• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)
• Keeps track of withdrawing students and ensures all exit procedures are followed
• Registers new students/withdraw students into the database
• Enters data for new and previous students
• Inputs the new student information into the database
• Updates demographic data in computer database
• Responsible for student withdrawals and documents the withdrawal reasons
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students
• Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
• Responds to TRex requests and initiates TRex requests for newly enrolled students
• Responds to faxed record requests and initiates fax requests for newly enrolled students
• Calls previous schools to request records for newly enrolled students.
• Enters paper applications to database
• Maintains student files and makes sure they are complete
• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
• Maintains and respects confidentiality of student and school personnel information
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Complies with and supports school and division regulations and policies
• Models non-discriminatory practices in all activities
• Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases
• Captures and processes grading data, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards
• Processes and transmits requests for student information, including student transcripts for colleges and universities
• Prepares and distributes University Interscholastic League (UIL) eligibility lists
• Calculates grade point averages, class rank, and prepares honor rolls
• Affords assistance to counselors with the enrollment, withdrawals, and transfer of students and processes applicable records
• Affords assistance to campus administration and counselors with the preparation of reports and student data information
• Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas
• Maintains confidentiality of information
• Performs other job-related duties as assigned

Skills And Abilities

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district
• Ability to establish and maintain effective working relationships both internal and external to the district
• Ability to organize special programs for assigned campus
• Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills