Registrar/ Office Assistant -Part-Time- St. James Seguin

Employment Status: Part-time; FLSA Status: Non-Exempt (Hourly); Reports to: Principal.

About the role

The Registrar fulfills the mission of the Catholic school by registering and organizing student and family files and reports for the school. The Registrar has decision making responsibilities within essential job functions, in keeping with school policies.

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and Archdiocese
• Maintains confidentiality regarding school matters
• Adheres to safety training and protocols on a daily basis and takes precautionary measures to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Processes and transmits requests for student information, including student transcripts for colleges and universities.
• Prepares and distributes eligibility lists.
• Calculates grade point averages, class rank, and prepares honor rolls.
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
• Assists campus administration and counselors with the preparation of reports and student data information.
• Prepares and distributes student identification cards, bus passes, and parking stickers.
• Coordinates the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Performs other duties as assigned.

Requirements

• Education: High school or GED
• Experience: Minimum of three years clerical experience
• License and Credentials:
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance
  • Must pass archdiocesan Safe Environment Requirements and background screening
  • Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening

Skills

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills
• Detail oriented, organized, self-motivated, works well independently and on a team
• Good written and verbal skills
• Good critical thinking and problem-solving skills

Benefits

• Paid