Registrar - Jr. High

Essential Functions

• Affords assistance in the development of a master class schedule to ensure that student course and class size requirements are accurate.
• Attends department, in-service meetings, workshops, and/or seminars as assigned to convey and gather information necessary to perform job functions.
• Evaluates transcripts of incoming students to transfer grades and semester credit hours into the student information system.
• Informs relevant personnel about potential student course deficiencies to assist in addressing student course requirements.
• Maintains a variety of manual and electronic documents, files, and records (e.g., grades, transcripts, student information, etc.) in accordance with established administrative guidelines and legal requirements.
• Manages registrar processes such as scheduling issues with parents, conducting conferences with counselors, preparing hard copy schedules for students, recording absentee incidents, etc., to ensure optimal recording and management of student files.
• Processes enrollment and withdrawal activities, including collaboration with counselors and instructors, and communication with parents, to comply with established requirements.
• Prepares standardized documents and reports (e.g., report cards, class schedules, form letters and memos, calendars, bulletins, periodic reports, etc.) to communicate information to other parties and agencies.
• Processes a variety of documents and materials (e.g., transcripts, job verifications, etc.) in response to requests from students, other districts, colleges/universities, and/or employment agencies.
• Researches discrepancies in student records to verify graduation status and ensure the accuracy of information.
• Responds to questions from a variety of internal and external sources (e.g., staff, other educational institutions, the public, parents, and students, etc.) to provide information and direction.
• Verifies student-related data (e.g., grades, information, etc.) to ensure the accuracy of student records.

Requirements

• Age 16+
• High school diploma or equivalent
• Job-related experience is required