Registrar - Adams State University
About the role
The Registrar plays a critical role in supporting the student experience by ensuring the accuracy, security, and accessibility of academic records while partnering across campus to advance institutional goals and student success initiatives.
Responsibilities
Develops, directs and reviews departmental goals and objectives, including administering ASU, CDHE, and federal policies regarding registration, tuition classification, course and degree evaluation, records management, data integrity, security and access.
Hires, trains and supervises department personnel for the purpose of performing the necessary functions typical of a registrar’s office.
Serves and represents the Registrar’s Office at meetings with internal and external stakeholders as needed and assigned.
Maintains memberships and actively participates in professional Registrar-oriented organizations.
Manages departmental budget on a monthly basis to ensure cost-effective operations of the department.
Conducts regular Registrar’s Office staff meetings to ensure departmental alignment with strategies and goals.
Works with faculty and staff on a daily basis to proactively resolve issues and challenges encountered by current and former students in a timely manner.
Maintains and preserves the integrity of all student data and academic records.
Conducts regularly scheduled audits and communicates with faculty and staff to ensure accuracy and integrity of student data and academic records.
Optimizes and manages the Student Information System.
Serves as the primary data steward over student records, collaborating with IT to review and adjust access to student data.
Timely processes, accuracy and communication regarding student registration, academic standing, interim and final grade reporting, test for credit articulation, and related student record and registration services.
Ensures the completeness, accuracy and security of student transcripts and pertinent records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
Creates strategic engagement campaigns for internal and external stakeholders.
Develops and processes ad hoc reports, diagnostic reports for records and registration, and reports as requested or needed.
Supervises the preparation and delivery of academic transcripts and diplomas.
Reviews and determines status of all petitions for residency changes as specified by the Colorado Statute for In-State Residency for Tuition Classification Purposes.
Reviews residency procedures and issues on a regular basis and consults with the state attorney general’s office as needed.
Keeps apprised of current or changing federal and state regulations and works with various state (CDHE) and campus constituencies to ensure institutional regulatory compliance and that new regulations are appropriately adopted.
Maintains and implements Records Retention policies.
Interprets and administers FERPA and provides leadership to ensure institutional compliance with FERPA and other accrediting agency standards applicable to student records.
Communicates with academic departments and athletics staff on a regular basis to ensure compliance with regulations, policies and procedures.
Qualifications
- Bachelor’s degree required; Master’s degree preferred.
- 5+ years of experience in higher education and/or academic records administration.
- Experience with stabilizing and optimizing new technologies preferred, such as SIS or other systems related to records and curriculum, or similar systems.