Regional Office Manager

About the role

The Regional Office Manager supports the operations of Falcon Rappaport & Berkman, LLP's regional offices based primarily out of Rockville Centre, NY. The position rotates between offices in Long Island, Manhattan, Westchester, and Newark, NJ, requiring occasional travel to New Jersey.

Responsibilities

• Cooking service reimbursement (i.e. Netflix); wholesale club reimbursement (i.e. Costco).
• Transparent communication across the department and the firm at large.
• Encouragement of continuing education (both presenting and attending), networking, and suggestions to improve firm operations.
• Cooking service reimbursement (i.e. Netflix); wholesale club reimbursement (i.e. Costco).
• Coordinate with landlords, building management, and vendors to address maintenance requests, repairs, office improvements, deliveries and facility-related needs.
• Support office operations by maintaining inventory, ordering supplies, managing kitchen and hospitality needs, providing reception back-up, and assisting with furniture and equipment procurement.
• Provide administrative support for visiting management team members, meeting preparation, catering arrangements, document handling, and scheduling assistance.
• Aid in the planning and execution of firm events, employee programs, trainings, lunches, celebrations, and other internal initiatives.
• Provide first-level technology and in-office equipment support, troubleshooting routine issues and coordinating with IT vendors or internal resources when necessary.
• Maintain administrative resources, including contact lists, office procedures, conference room schedules, and other operational records.
• Coordinate interoffice logistics, including the transportation of documents, equipment, furniture, and other firm materials between office locations.
• Work with the Director of Operations on various special projects as needed.

Requirements

• High School Diploma or GED
• This position is strictly in-office Monday to Friday and requires visiting various regional offices.
• Proficiency with Microsoft Office Suite. Expert-level knowledge strongly preferred.
• Superior organizational, time management, and verbal and written communication skills, ability to handle confidential information.
• Two (2) or more years working in a professional setting.
• Driver’s License and access to independent means of transportation.
• Law firm experience is preferred but not required.
• Completion of a college-level or higher degree is preferred.
• Fluency in any language other than English is a plus.

Benefits

• Robust benefits package, including group life and disability insurance for every employee, health insurance, dental insurance, vision insurance, paid time off, parental leave, 401(k) match up to 4%, contribution toward health insurance premiums.