Regional Administrative Assistant

Duties

• Provide essential administrative support to regional staff to maximize productivity.
• Manage employee interactions and files with professionalism and discretion.
• Screens calls, responds to inquiries, and routes messages appropriately.
• Prioritize mail, draft responses, and escalate complex issues when needed.
• Plan and organize meetings, conferences, teleconferences, and travel arrangements.
• Ensure software, equipment, meeting spaces, and supplies are ready for all events and gatherings.
• Arrange travel, prepare itineraries, and manage travel expense reporting.
• Collect, analyze, and compile information for various reports.
• Organize and process invoice payments accurately and on time.
• Gather information, analyze data, and recommend solutions to administrative challenges.
• Track inventory, place orders, and verify receipt of supplies.
• Care for and coordinate maintenance for office equipment such as computers and copy machines.
• Maintain files and ensure a clean, efficient workspace.

Requirements

• Experience: 2–3 years of administrative, office, or customer relations experience.
• Communication: Strong verbal and written communication skills.
• Technical Skills: Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
• Professionalism: Ability to handle confidential information with care and integrity.
• Organization: Strong attention to detail and the ability to manage multiple priorities.
• Team Mindset: A collaborative approach and a willingness to support others.

Qualifications

• Experience supporting multi-location or regional teams.
• Familiarity with travel coordination or expense reporting systems.
• Strong analytical skills and comfort working with data.
• A knack for anticipating needs before they arise.