Region Land Coordinator/Executive Assistant

Essential Duties and Responsibilities

• Receive and prepare incoming land books, purchase and sale agreements, amendments, notices of suitability, and other division-level agreements for review and approval by Region Chief Financial Officer, Region Counsel and Region President.
• Upon approval/execution, coordinate return delivery with division contact, local counsel, and/or escrow company.
• File in SharepointInterface with various departments within the divisions of the Northern California Region, environmental consultants, public relations and advertising agencies, etc.
• Process environmental requests from divisions, transmit work orders, and dispatch to the environmental consultant.
• Manually enter and track status of Phase I Environmental Assessments in contracts database (Sharepoint)
• Approve and submit environmental invoices under $5k to corporate for processing.
• Update Sharepoint with invoice information
• Prepare supplementary reports to accompany land books such as the Region Review Sheet and In/Out of Box Checklist
• Maintain Northern California Region land files electronically
• Track Funding Requests/Wires – communicate with corporate, region and division regarding wire status
• Run weekly MAT reports and distribute to Region CFO and Region Counsel
• Prepare and consolidate various reports for Region CFO, utilizing JDE and the Land Acquisition Database
• Provide backup support for Region Escrow department and audit sales contracts for California
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Able to work overtime
• Able to travel overnight (occasionally)

Qualifications

• Bachelor's degree from four-year college or university
• Four to six years of related experience and/or training
• Paralegal experience is a plus
• Must have a vehicle and a valid driver’s license
• Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
• Proficiency with MS Office and email

Additional Responsibilities

• Maintain and monitor existing land books at region office; update and file as needed or as instructed by division
• Maintain and update contracts database in Sharepoint as projects are approved or as needed
• Coverage and oversight of region and division-wide subscriptions as necessary
• Provide administrative support to the Region Chief Financial Officer, Region Counsel and Region President
• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the senior management team
• Act as a project manager for special projects, at the request of the Region President, which may include planning and coordinating multiple presentations, disseminating information, and organizing region-wide events

Pay

Annual salary range of $85,000 - $100,000 plus bonus potential

Schedule

Regular and reliable in office attendance