Recruitment Specialist

About the role

The Recruiting Specialist plays a key role in attracting, evaluating, and hiring top talent across the organization. This role partners with hiring managers to understand staffing needs, develop effective sourcing strategies, manage candidate communication, and ensure a smooth, professional experience from application through onboarding.

Responsibilities

• Hiring Manager Partnership - Develop business relationships with leaders in DOWL’s Practice Areas, Market Sectors, and office locations; maintain an understanding of the requirements of the positions within each unit and their current and future recruiting needs.
• Manage Requisitions - Lead recruiting kick-off meetings for all newly opened requisitions to develop a project plan with the goal of filling each position with the most qualified, talented individual. Project manage every requisition.
• Talent Sourcing - Lead active recruiting efforts to help identify and engage passive candidates. This activity may include social media campaigns, job board searches, networking, and collaborating with hiring managers to leverage their professional contacts and social networks.
• Candidate Screening - Partner with hiring managers regarding initial candidate screening and route qualified applicants to hiring managers for review via the applicant tracking system (UKG).
• Interview Coordination - Assist in the interview process by scheduling interviews, pre-brief and de-brief meetings with hiring managers and interview teams.
• Timely Communication - Provide exceptional levels of client service and timely follow-up with applicants and internal clients (hiring managers).
• Maintain Confidentiality - Operate in a strict climate of confidentiality and exercise independent discretion and judgment in conducting day-to-day activities.
• Candidate Experience - Maintain timely communication, provide updates, and ensure a positive, respectful experience for all applicants.
• Offer Stage - Partner with HR and Total Rewards to prepare offer details, offer support to hiring managers regarding offers when appropriate, and guide candidates through next steps.
• Compliance & Documentation - Maintain accurate records in the ATS, ensure adherence to company policies, and support EEO and state/federal compliance.
• Onboarding Coordination - Collaborate with HR, IT, and hiring managers to ensure a smooth transition from offer acceptance to Day 1.
• Recruiting Analytics - Track key metrics (time-to-fill, pipeline health, source effectiveness) and recommend improvements.

Qualifications

• Baccalaureate degree in business, human resources, or a related field required.
• Minimum of four years of full cycle recruitment experience required.

Physical Demands

• Regularly required to sit.
• Regularly required to talk and hear.
• Regularly required to stand; walk and use hands to finger, handle, or feel.
• Occasionally lift and/or move up to 20 pounds.