Recruitment Assistant

POSITION SUMMARY

The recruiting assistant supports the recruitment process and works with Senior management and HR teams throughout the hiring process. The recruiting assistant role posts approved job openings, screens, schedules interviews, manages candidates, handles applicable paperwork, and coordinates the hiring and onboarding process.

DUTIES AND RESPONSIBILITIES

• Aid in posting job openings on our career site and various job boards such as Indeed, LinkedIn, Handshake, etc.
• Maintain ADP Recruitment module (Applicant Tracking System) and job boards by updating job posts.
• Aid in drafting and updating job descriptions.
• Aid in screening resumes and applications to identify qualified candidates.
• Cook up scheduling logistics between candidates and hiring managers. Coordinate prescreens, interviews, and onboarding orientations.
• Aid in conducting initial prescreen calls to evaluate and assess candidates for specific roles. Provide HR Manager and hiring managers with feedback and recommendations on candidates.
• Communicate promptly with candidates to keep them informed throughout the recruitment process. Update candidate statuses in ADP and generate reports to reflect the status of candidates in the pipeline.
• Support HR Manager with HR administrative tasks as needed. Serve as backup to other administrative and human resource duties.
• Serving as a liaison for special projects.

JOB SPECIFICATIONS

• Education Required: An associate’s degree in a related field is preferred.
• Experience Required: Minimum of 3 years in an administrative support role. Prior experience in recruitment or HR-related tasks is a plus. Proficiency in utilizing administrative software such as Microsoft Office 365. Ability to work effectively in a fast-paced environment and manage multiple tasks.
• Skills Required: Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Proficient with Microsoft Office Suite, Teams, Webex.