Recruitment Admin Coordinator

About the role

The Recruitment Admin Coordinators play a crucial role in driving talent attraction strategies and supporting an effective recruitment process. They collaborate with recruiters, hiring managers, vendors, and other stakeholders to ensure smooth operations.

Responsibilities

• Oversee account-specific administration activities such as job postings, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Manage various ad-hoc administration activities to support the recruitment process
• Accurately complete daily, weekly, monthly, and quarterly reports within set deadlines
• Build and maintain strong working relationships with all parties including recruiters, hiring managers, vendors, and other account stakeholders
• Ensure stakeholders are continuously appraised and updated on relevant processes
• Deal with day-to-day queries effectively and escalate issues as necessary
• Participate in continuous improvement initiatives within the immediate team
• Utilize technology and other rollouts to enhance team performance

Requirements

• Exceptional organizational skills with the ability to manage multiple spreadsheets, reports, and competing priorities simultaneously
• Strong time management skills with the ability to meet strict deadlines and manage high-volume administrative tasks
• Excellent attention to detail, ensuring accuracy across all recruitment documentation, reporting, and data management activities
• Minimum 1–2 years of administrative experience, preferably within recruitment, HR, staffing, or a related function
• Proven experience in data entry and database maintenance with a high degree of accuracy
• Strong interpersonal and communication skills with the ability to build effective working relationships with internal and external stakeholders

Skills

• Exceptional organizational skills
• Confidentiality and professionalism with sensitive information
• Strong time management and meeting deadlines
• Attention to detail
• Data entry and database maintenance skills
• Interpersonal and communication skills