Recruiting Scheduler/Coordinator

About the role

This is a fully remote position (EST aligned hours) with a 4-month assignment and potential to extend based on performance and continued need.

Responsibilities

• Support the Talent Acquisition team with high-volume interview scheduling and recruiting coordination
• Coordinate interviews across multiple time zones, including scheduling with senior leaders and C-level executives
• Manage complex calendars and accurately review availability before confirming interviews
• Send timely interview confirmations, calendar invites, agendas, interview materials, and follow-up communications
• Update and maintain MS Excel spreadsheets, reports, and trackers
• Support candidate status updates, feedback follow-ups, and interview logistics throughout the recruiting process
• Partner closely with recruiters and hiring teams to resolve scheduling conflicts and last-minute changes

Qualifications

• Prior experience as a Recruiting Coordinator, Recruiting Scheduler, HR Coordinator, or similar role
• Strong calendar management and interview scheduling experience
• Experience scheduling meetings across multiple time zones and supporting senior-level stakeholders
• Experience with high-volume scheduling in a fast-paced, deadline-driven environment
• Strong proficiency in MS Office (Outlook and Excel)
• Intermediate Excel skills, including formatting, filtering, sorting, data entry, and maintaining trackers
• Prior experience in a corporate recruiting or Talent Acquisition environment preferred
• Experience supporting executive-level scheduling or C-level interview coordination preferred
• Pharmaceutical, life sciences, biotechnology experience is preferred; manufacturing or large corporate experience may also be considered

Pay

$35 – $40/hour (W2)