Recruiting Scheduler/Coordinator

Responsibilities

• Cook up and schedule interviews (phone, virtual, and in-person) for candidates across a specific geographic region.
• Collaborate closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics.
• Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
• Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications.
• Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
• Provide timely updates and confirmations to all stakeholders.
• Ensure a consistently positive candidate experience aligned with HDR’s employer brand.
• Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow-up communication.
• Occasionally assist the recruiting support team in the preparation of offer letters, processing background check processes, and other details related to the hiring process.
• Conduct comprehensive reference checks.
• Work with Recruiters and hiring managers to create LinkedIn posts.
• Manage talent pipelines requisitions to help identify potential candidates.
• Contact candidates to gauge their interest and location preferences.
• Partner with Recruiters within the region to help move the candidates forward in the process.
• Mine the ATS for past candidates and reach out to gauge potential interest in HDR.
• Help ensure compliance with HDR’s hiring processes and documentation standards.

Requirements

• Experience in a global organization and/or knowledge of international hiring logistics.
• Experience working across multiple time zones.
• Familiarity with video conferencing tools (MS Teams, etc.).
• A Bachelor’s degree.
• A passion for providing excellent service to internal and external stakeholders.

Qualifications

• A High School diploma or equivalent.
• A minimum of 1 years related experience.
• Ability to communicate professionally with all levels of employees.
• Excellent written and oral communication skills.
• Proficiency with MS Office.
• The ability to prioritize and handle multiple tasks in a fast-paced environment.
• A self-motivated, well-organized, and detail-oriented nature.
• The ability to read and interpret written information.
• The ability to present numerical data effectively.
• The ability to plan work activities, use time efficiently, and develop realistic action plans.
• A clerical background in a Human Resources-type position is helpful.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.