Recruiting Operations Lead

About the role

The Recruiting Operations Lead plays a vital role in ensuring that hiring efforts at Bealls Inc. move forward with structure, urgency, and consistency. Guided by the leadership, vision, and strategy established by the Director of Recruiting and People Experience, this individual will drive the day-to-day execution of the recruiting process—turning hiring priorities into action and ensuring candidates move efficiently from initial identification through Day One onboarding.

This is a high-impact position for someone who is energized by solving problems, driving progress, and enabling others to succeed through strong execution. This Position Makes a Measurable Difference By Enhancing The Candidate Experience, Reducing Challenges For Hiring Managers, Accelerating Recruiting Momentum, And Helping Great Talent Move Through The Process Successfully.

Responsibilities

• Drive the recruiting process forward from sourcing through onboarding, ensuring candidates move quickly, consistently, and without unnecessary delays
• Maintain hiring momentum across multiple searches by actively managing timelines, adjusting schedules, and resolving issues as priorities shift
• Sourcing & Candidate Volume Generation: Execute sourcing strategies across ATS applicants, LinkedIn, Indeed, external recruiting partners, and MS Copilot (AI) supported workflows to continuously generate qualified candidate volume
• Review applicants, sourced candidates, and external submissions daily to identify individuals ready to move forward in hiring process
• Evaluate resumes to confirm baseline qualifications and position candidates for timely progression
• Candidate Communication & Interview Coordination: Manage candidate communication through email and scheduling tools (e.g., Outlook), confirming interest, availability, and next steps
• Coordinate all interview activity by scheduling, rescheduling, and aligning calendars across candidates and various hiring decision makers
• Arrange interview logistics, including virtual coordination and onsite visits with travel, accommodations, and detailed itineraries
• Ensure candidates and hiring teams are prepared, informed, and aligned at every step
• Onboarding Coordination & Process Completion: Manage post-offer acceptance communication and coordinate pre-employment steps to maintain engagement through start date
• Coordinate first day onboarding logistics, including communication, new hire paperwork, and new hire processing
• Maintain accurate records, update candidate statuses, and execute workflows within recruiting systems and AI-supported tools

Qualifications and Attributes

• Demonstrated ability to bring a positive, solutions-driven mindset with a team-first approach—adapting quickly to changing priorities, maintaining energy through challenges, and taking pride in delivering a seamless experience
• Comfortable using AI-enabled tools (Microsoft Copilot, ChatGPT, Claude, or similar) to support daily work, improve efficiency, and enhance recruiting execution
• Experience supporting recruiting or hiring processes in a corporate or professional environment
• Experience using applicant tracking systems (ATS), Microsoft Outlook (or similar), Excel, and email to manage candidate communication and scheduling
• Experience coordinating interviews, calendars, and logistics across multiple stakeholders
• Service-minded, with a commitment to delivering a high-quality experience for both candidates and hiring managers
• Highly organized with the ability to manage multiple priorities, schedules, and moving pieces simultaneously
• Strong ability to drive progress, maintain momentum, and follow through to completion
• Proactive and solution-oriented, with the ability to anticipate challenges and adjust quickly as priorities shift
• Strong written communication skills with a focus on clarity, professionalism, and responsiveness
• Familiarity with sourcing tools (LinkedIn, Indeed, etc.) and reviewing resumes to identify qualified candidates