Recruiting Coordinator, Technical

OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. We’re seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role involves close collaboration with recruiters, sourcers, interviewers, and hiring managers to ensure operational excellence and a standout candidate experience.

About the role

• Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.
• Act as a partner for recruiting ops problems and help find solutions through a mix of data, tools, and collaboration.
• Greet candidates onsite in the office to provide a welcoming interview experience.
• Serve as the primary scheduling and interview planner for various Recruiters and Hiring Managers across the Robotics team.
• Use tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.
• Problem-solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.
• Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.
• Handle candidate reimbursement and travel (domestic and international).
• Work with our Executive Operations team to support and improve candidate experience and management of senior and executive-level candidates.

Requirements

• 5+ years of recruiting coordination experience, including experience scaling processes and driving operational improvements across teams.
• Highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
• Strong communication and interpersonal skills, especially when dealing with senior-level candidates and stakeholders.
• Highly organized and able to prioritize tasks while adapting to changing demands.
• Detail-oriented and proactive in addressing challenges.
• Collaborative mindset and a willingness to enhance coordination processes.
• Discretion when working with senior and executive-level candidates.

Preferred Qualifications

• Broader knowledge of AI or technology trends to engage candidates effectively.
• Advanced technical knowledge of tools used for process automation or optimization in recruiting.
• Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling.
• A process improvement mindset — you’ve contributed to better systems, documentation, or team operations.

Location & Workplace

This role is based in our San Francisco office. We offer relocation support to new employees and use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays.

Our open-plan offices include height-adjustable desks, conference rooms, phone booths, well-stocked kitchens with snacks and drinks, three in-house prepared meals daily, a private outdoor space for working or socializing, nap rooms, private bike storage, and more.

Benefits

• Relocation support for new employees.
• Hybrid work model with flexibility.
• Office amenities including meals, snacks, outdoor space, nap rooms, and bike storage.

Pay

Compensation range: $108,000 – $145,000 per year.