Recruiting Coordinator (Los Angeles, CA)
Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines contactless sensing, native predictive models, and enterprise integrations to monitor 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. Backed by leading healthcare and AI investors, we are headquartered in El Segundo, CA.
About the role
As Circadia scales nationally across skilled nursing, home health, and virtual care—and grows our Clinical, Tech, and Corporate teams—we need someone to own the behind-the-scenes engine that keeps hiring moving: scheduling, onboarding, systems, and process. You'll be the connective tissue that lets recruiters focus on candidate relationships and closing, while ensuring nothing falls through the cracks from the first interview invite to a new hire's first day.
Responsibilities
- Own Interview Scheduling & Coordination: Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience.
- Support Seamless Onboarding: Own onboarding logistics for new hires—from offer acceptance through day one—including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed.
- Maintain Recruiting Systems & Data Integrity: Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date—candidate stages, interview feedback, offer statuses—so the team always has a reliable source of truth.
- Partner Across the Recruiting Team: Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently.
- Drive Process Improvement: Identify opportunities to streamline recruiting operations—from interview logistics to onboarding workflows—and help build and document scalable processes as the team and company grow.
- Be a Steward of Candidate Experience: Serve as one of the first points of contact for candidates—communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome.
Qualifications
- 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role
- Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously
- Experience with an ATS (Lever preferred) or the ability to learn new systems quickly
- Strong written and verbal communication skills
- Comfortable in a fast-paced startup environment with shifting priorities and tight timelines
- Proactive, resourceful problem-solver who takes ownership without needing much oversight
- Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks
Pay
The anticipated annual base salary range for this full-time position is $65,000 - $85,000. Placement within the range will depend on skills, qualifications, experience, and location.
Benefits
- 100% company-paid medical, dental, and vision coverage
- 401(k)
- Competitive time off with pay policies including vacation, sick days, and company holidays
- Impact: your work will influence care decisions for tens of thousands of seniors every day
- Culture: hard-working, mission-driven, and collaborative—with weekly and monthly social events like yoga, beach bonfires, and Wednesday/Friday team lunches