Recruiting Coordinator II

Responsibilities

• Own and manage the end-to-end onboarding process, ensuring all hiring, compliance, and Day 1 readiness activities are completed accurately and on time
• Serve as the primary point of contact for newly offered candidates, providing clear expectations, guidance, and support throughout the onboarding journey
• Initiate and manage pre-employment screening requirements, including background checks, drug testing, motor vehicle reviews, and required compliance documentation
• Maintain and track onboarding milestones, ensuring candidates complete all required documentation and onboarding activities within established timelines
• Proactively engage candidates through phone, email, and text communications to remove obstacles, maintain momentum, and create a positive onboarding experience
• Partner closely with Recruiters, Hiring Managers, Compliance, DOT, Training, IT, and other internal teams to coordinate a successful onboarding experience
• Cook logistics associated with new hire onboarding, including travel arrangements, training enrollment, equipment provisioning, system access, and uniform fulfillment
• Monitor onboarding progress and escalate issues that could impact start dates, ensuring timely resolution and candidate readiness
• Maintain accurate records and audit-ready documentation within applicant tracking, HR, and onboarding systems
• Identify opportunities to streamline workflows, improve operational efficiency, and enhance the hiring manager and candidate experience
• Provide guidance to the Cox Fleet TA team and internal partners on technical/procedural questions as their subject matter expert

Qualifications

• High School Diploma/GED and 3 years' experience in a related field
• The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years' experience in a related field
• Associates degree or higher-level degree strongly preferred
• Minimum one (1) year of experience working in a fast paced, high volume, or complex environment required
• Minimum one (1) year as a Talent Acquisition Coordinator, HR Assistant or similar role
• Proven experience with Applicant Tracking Systems and resume databases (ex.// Workday, Paycor recruitment)
• Previous experience working in a Corporate Human Resources department
• Experience providing consultative guidance and recommendations to colleagues and stakeholders
• Able to handle difficult conversations with tact and sensitivity
• Self-directed problem solver with a desire to contribute to the organization's reputation and success
• Ability to provide exceptional, consistent customer service to internal and external clients
• Strong responsiveness and sense of urgency
• Strong computer skills, including experience with MS Office (Microsoft Office Suite, Google Chrome, Smart Sheets, SharePoint)
• Strong attention to detail
• Ability to manage multiple tasks concurrently, professionally, efficiently and follow through on multiple work initiatives at one time
• Proven ability to handle confidential information with a high level of discretion
• Strong verbal and written communication skills