Recruiting Coordinator

Veterans are encouraged to apply.

About the role

The Recruiting Coordinator is responsible for supporting recruiting, hiring, and onboarding efforts across the organization. This role serves as a key liaison between candidates, hiring managers, Human Resources, and onboarding teams to ensure a smooth and positive candidate experience from application through new hire orientation. The position is ideal for an individual who enjoys working in a fast-paced environment, managing multiple priorities, and helping build scalable recruiting processes as the company continues to grow.

Responsibilities

• Schedule and coordinate interviews between candidates, hiring managers, and internal stakeholders.
• Communicate with candidates throughout the hiring process, including interview confirmations, follow-ups, and status updates.
• Post and maintain job openings on company career sites, job boards, and recruiting platforms.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Assist with reviewing resumes and screening candidates as needed.
• Prepare, distribute, and track offer letters for selected candidates.
• Coordinate pre-employment requirements, including background checks, drug screens, employment verifications, and other hiring-related processes.
• Assist with onboarding documentation, including I-9s, W-4s, direct deposit forms, policy acknowledgments, and other required paperwork.
• Serve as a primary point of contact for candidates and new hires throughout the onboarding process.
• Partner with hiring managers, Human Resources, and onboarding teams to ensure a seamless hiring and onboarding experience.
• Create and update job descriptions using company-approved formats and templates.
• Support hiring events, job fairs, campus recruiting initiatives, and other talent attraction efforts.
• Coordinate candidate travel and interview logistics when required.
• Maintain recruiting reports, hiring metrics, and applicant data.
• Ensure compliance with company policies and applicable employment laws and regulations throughout the hiring process.
• Support process improvement initiatives designed to enhance recruiting efficiency and candidate experience.
• Assist the HR and Onboarding teams with additional recruiting and administrative projects as needed.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 2 years of recruiting coordination or human resources experience.
• Experience with onboarding and pre-employment processes preferred.
• Experience with Paylocity or similar HRIS systems preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to handle confidential information with professionalism and discretion.

Physical Requirements

• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
• May occasionally lift and move items weighing up to 20 pounds.
• Ability to work in a professional office environment and interact regularly with employees, candidates, and visitors.

Benefits

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan with Company Match
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Career Development and Growth Opportunities