Recruiting Coordinator (Contract)
About the role
We're looking for a Recruiting Coordinator to join our Talent team on a contract basis. You'll be the engine behind our interview process — keeping schedules tight, candidates informed, and recruiters unblocked. This is a high-volume, high-impact role for someone who loves operational excellence and genuinely cares about the people moving through a hiring process.
What you'll do
- Own interview scheduling end to end, across multiple roles and time zones simultaneously (75+ per week)
- Coordinate candidate travel and logistics where needed
- Keep candidate records accurate and up to date in Greenhouse and ModernLoop
- Serve as a warm, responsive point of contact for candidates throughout their experience
- Pearl closely with recruiters, sourcers, hiring managers, and interviewers to keep the process moving
- Spot inefficiencies and propose process improvements — we want your ideas
- Contribute to team projects that raise the bar on coordination quality and candidate experience
What we're looking for
- Experience as a Recruiting Coordinator or in a recruiting support role with at least 1 year of experience
- A candidate-first mindset — you treat every touchpoint as a reflection of our culture
- Strong attention to detail and accuracy, even when juggling a full slate of open roles
- A strong sense of urgency — understands that slow coordination loses candidates, and acts accordingly
- Clear, warm written and verbal communication skills
- A collaborative approach, plus the independence to move forward without constant hand-holding
- Process-oriented habits and a genuine interest in making things run better
- Composure under pressure — you don't drop details when things get busy
- Growth mindset and positive energy
Nice to have
- Familiarity with Greenhouse and/or ModernLoop
- Experience with Google Calendar, Zoom, Gem
- Comfort managing logistics across multiple time zones
Compensation and details
- Type: Contract
- Rate: $25–$37.50/hour based on a standard 40-hour week
- Location: Remote (US-based)
- Duration: 6 Months with an option to extend
Benefits That Work For You
- Maven for Mavens: access to the full platform and specialists, including care for mental health, reproductive health, family planning and pediatrics
- Whole-self care through wellness partnerships
- Hybrid work, in office meals, and work together days
- 16 weeks 100% paid parental leave and new parent stipend (for Mavens who've been with us for 1 year+)
- Annual professional development stipend and access to a personal career coach through Maven for Mavens
- 401K matching for US-based employees, with immediate vesting
At Maven
We believe that a diverse set of backgrounds and experiences enrich our teams and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our teams.
Our Commitment to Diversity
Maven is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
Security and Scam Warning
Maven Clinic interview requests and job offers only originate from an @mavenclinic.com email address (e.g jsmith@mavenclinic.com). Maven Clinic will never ask for sensitive information to be delivered over email or phone. If you receive a scam issue or a security issue involving Maven Clinic please notify us at: security@mavenclinic.com.
Contact Us
For general and additional inquiries, please contact us at careers@mavenclinic.com.