Recruiting Coordinator, Contingent Worker

This is an 8-month temporary assignment in Plano, Texas.

About the role

Provide end-to-end interview coordination and candidate logistics support to ensure a smooth, efficient, and professional recruitment experience for candidates, recruiters, and hiring teams. This role will also leverage scheduling automation tools and reporting/metrics to manage workload, monitor interview volume, identify trends, and provide operational insights to support recruiting efficiency.

Responsibilities

• Schedule and manage the interview process, including sending confirmations and coordinating interview timing with hiring managers and interviewers across multiple time zones as needed.
• Coordinate and confirm phone, virtual, and in-person interviews; distribute interview schedules, interviewer forms, and candidate resumes to the hiring team.
• Use automated scheduling tools and calendar systems to streamline interview coordination, reduce manual work, and improve candidate and interviewer experience.
• Communicate interview details to candidates, including logistics, expectations, required materials, travel information, and day-of instructions.
• Provide day-of-interview candidate care: arrange travel logistics when applicable, welcome candidates, troubleshoot scheduling issues, and ensure interviewers are prepared and available.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear communication, and a positive brand candidate experience.
• Provide onsite and virtual interview coordination and support for candidates, interviewers, and recruiters.
• Manage applicant tracking systems (ATS) and candidate data to keep records accurate, complete, and up to date.
• Track interview volume, scheduling turnaround time, cancellations, reschedules, and other operational metrics to explain workload trends, volume fluctuations, drivers of change, and opportunities to improve recruiting workflows.

Requirements

• Experience coordinating high-volume recruiting activity, ideally supporting approximately 20–25 technical roles or similar volume.
• Hands-on experience with Phenom or a similar CRM/ATS; experience with Calendly or similar automated scheduling tools is required.
• Strong ability to work with data, build basic reporting, and explain recruiting volume trends, changes in workload, and operational drivers.
• Comfortable supporting start-up or fast-paced organizations; able to work independently, adapt quickly, and manage shifting priorities.
• Strong communication skills, positive attitude, and solutions-oriented mindset.
• Excellent organizational, multitasking, and follow-through skills.

Qualifications

• At least 1 year or more of experience in recruitment coordination, HR internships included.
• Bachelor’s degree (nice to have, would be for an ideal candidate).

Added Bonus

• Hands-on experience using Workday Recruit.
• Experience with event coordination and/or college recruiting like coordinating recruitment events such as job fairs and campus drives, handling logistics, materials, and communications.

Pay

$25.00 - $30.00 per hour.

Benefits

• Medical
• Dental
• Vision
• 401K

Schedule

9 AM to 5 PM, no travel required.