Recruiting Coordinator

About the role

The Recruiting Coordinator will own the end-to-end interview scheduling process, ensuring a polished and efficient candidate experience. They will also serve as a primary point of contact for candidates, managing their needs and collecting feedback to improve processes.

Responsibilities

• Own end-to-end interview scheduling for virtual and in-person interviews across multiple roles and business functions.
• Partner with recruiters and hiring managers to coordinate complex, multi-panel interview loops with speed and precision.
• Manage interviewer calendars, room bookings, video conferencing setup, and day-of communications to ensure a smooth experience.
• Prepare and distribute interview materials, including candidate profiles, scorecards, and agendas.
• Serve as a primary point of contact for candidates, delivering timely, warm, and professional communication at every stage.
• Anticipate and proactively resolve scheduling conflicts, travel arrangements, or logistical issues before they impact the candidate experience.
• Collect and relay candidate feedback to recruiters to support continuous process improvement.
• Maintain accurate and up-to-date candidate records and workflows in the ATS, ensuring data integrity across all active requisitions.
• Support requisition management, job posting, and offer letter preparation in partnership with recruiters and HR.
• Build and maintain reporting that gives leadership real visibility into hiring progress, candidate experience, and team performance.
• Identify opportunities to streamline coordination workflows and contribute to process documentation and improvement initiatives.
• Build strong relationships with hiring managers, interviewers, and recruiting partners to facilitate a collaborative and efficient hiring process.
• Participate in intake meetings and debrief sessions to support recruiters and capture key stakeholder feedback.
• Provide guidance to interviewers on the process, tools, and expectations.
• Build lasting relationships with past candidates, interns, and referral networks, turning every search into the foundation for the next one.
• Help grow our presence in the campus chapters, affinity organizations, and community networks where great talent already lives — expanding who gets the chance to work here.
• Aid in building talent pipelines for high-volume or recurring roles through sourcing support and candidate outreach.

Requirements

• 1-2+ years of experience in a recruiting coordinator, HR coordinator, or similar operational role, ideally in a high-growth or fast-paced environment.
• Exceptional organizational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency with ATS platforms and scheduling tools.
• A proactive, solutions-oriented mindset with a high degree of ownership and follow-through.
• Comfort operating in ambiguity and adapting quickly to shifting priorities.
• A genuine passion for candidate experience and the belief that every touchpoint matters.
• Ability to work onsite Monday–Friday.

Qualifications

• Education: Bachelor’s degree preferred, but not required.
• Experience: 1-2+ years of experience in a recruiting coordinator, HR coordinator, or similar operational role, ideally in a high-growth or fast-paced environment.
• Skills: Strong organizational skills, excellent communication skills, proficiency with ATS platforms and scheduling tools, proactive and solutions-oriented mindset, comfort operating in ambiguity and adapting quickly to shifting priorities, genuine passion for candidate experience, ability to work onsite Monday–Friday.

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency with ATS platforms and scheduling tools.
• Proactive and solutions-oriented mindset.
• Comfort operating in ambiguity and adapting quickly to shifting priorities.

Benefits

• Highest base compensation range is approximately $65,000 contingent on experience.
• Competitive salary and bonus opportunity.
• Generous paid time off and flexible scheduling.
• 100% coverage of medical, dental, vision, life, and disability benefits for single coverage.
• Retail coverage of medical, dental, vision, life, and disability benefits for family coverage.
• Generous Paid Parental Leave.
• Retirement Plans: 401K and Roth 401K.
• Profit sharing plan.
• Long- and short-term disability.

Pay

The base compensation range for this role is approximately $50,000-$65,000 contingent on experience.

Schedule

Monday–Friday, onsite.