Recruiting Coordinator

Prime Controls, L.P., established in 2004, is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions supported by our size, expertise, and extensive experience. With over 1,000 employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing employee well-being and fostering an exceptional workplace environment.

About the Role

As the Recruiting Coordinator for Prime Controls, you will support hiring efforts for our teams across the U.S. You are central to an excellent candidate experience—owning interview scheduling end-to-end and providing the organizational backbone that keeps our recruiting function moving. Prime Controls is 100% employee-owned, so the people you help bring through the door become owners alongside you.

Responsibilities

• Own interview scheduling across a wide range of roles, coordinating calendars between candidates, recruiters, and hiring managers—including cancellations, reschedules, and last-minute changes
• Build itineraries and prep materials for onsite interviews and manage day-of logistics
• Capture and route interview feedback so recruiters and hiring managers can move quickly on decisions
• Maintain accurate candidate and requisition data in iCIMS
• Generate recurring staffing reports—weekly interview activity, open requisition status, pipeline and funnel metrics—for recruiting leadership and hiring managers, plus ad hoc reporting as requested
• Coordinate a clean handoff from offer acceptance to onboarding, including background check and pre-employment screening follow-through
• Support career fair and campus recruiting logistics: scheduling, event registration, material orders, and shipping
• Handle the administrative setup and ongoing management of contract workers, including onboarding paperwork, system records, start and end dates, and coordination with staffing vendors
• Assist with travel and expense support, presentation prep, and recruitment social media posts
• Handle candidate and employee information with strict confidentiality and support EEO/OFCCP recordkeeping requirements

Requirements

• 3 years in a professional office environment
• 1 year supporting recruitment or HR
• 1 year working in an applicant tracking system
• Intermediate Microsoft Office skills, including Outlook calendar management, PowerPoint, and Excel (sorting, filtering, pivot tables, and basic formulas for reporting)
• Ability to pull, clean, and format data into clear, accurate reports
• Strong problem-solving and time management skills with meticulous attention to detail
• Strong written and verbal communication skills, with the ability to exercise tact and discretion
• Ability to prioritize competing administrative demands and exercise independent judgment and initiative

Preferred Qualifications

• 2 years supporting recruitment
• Experience with iCIMS or a comparable enterprise ATS
• Experience building recruiting or HR reports from ATS data
• Experience coordinating campus recruiting or high-volume hiring events
• Bachelor's degree in a related field

Benefits

• Health, Dental, and Vision coverage
• Flexible Spending Account(s)
• Generous PTO
• Numerous culture events
• ESOP (Employee Stock Ownership Plan)
• 401k matching

Work Environment & Physical Demands

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.