Recruiting Coordinator

Job Summary: The Recruiting Coordinator supports the Firm’s recruiting and onboarding activities for business professionals by coordinating interviews, maintaining accurate candidate and recruiting data, communicating with candidates and internal stakeholders, and assisting with orientation and new-hire integration. The position partners closely with the Recruiting Manager and Human Resources team to deliver a professional, responsive, and consistent candidate and new-hire experience. Success in this role requires strong organization, sound judgement, attention to detail, discretion, and the ability to manage multiple time-sensitive priorities independently. Essential Duties Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logisticsCommunicate with candidates throughout the recruiting process and provide timely, professional follow-upGather and track interview feedbackMaintain accurate and complete candidate information in the applicant tracking systemPrepare recurring and ad hoc reports for the HR team and Firm leadershipHelp develop and maintain recruiting relationships with organizations in our marketsFacilitate and conduct new team member orientationsParticipate in screening interviewsCoordinate new hire giftsProcess invoices and expense reportsMaintain internal resources such as recruiting intranet page, IceLearn, HRIS system and any future programs adopted by the teamInitiate background checks and communicate completed results to the Recruiting ManagerAssist with new position intake and calibration meetingsProvide excellent customer service to internal clients, prospective candidates, and other professionals throughout the Firm in responding to questions and concerns regarding the Team’s activitiesDevelop proficiency in technologies adopted now or in the futureMeaningfully contribute to improvement of Team’s programs, policies, and proceduresProvide back-up support and assist with research and special projects =Conduct 30-day check-ins with all business professional new hires and escalate trends or concerns, as appropriate Minimum Requirements: High school diploma required; Bachelor’s degree preferredPrior experience in customer serviceAbility to build effective working relationships at all levels of the organizationAbility to coordinate multiple calendars, projects, and competing priorities while meeting time-sensitive deadlinesProactive approach to identifying opportunities for process improvementCommitted to professional growth and continuous learning Strong attention to detail and commitment to maintaining accurate records and dataStrong written and verbal communication skills Ability to research and analyze various types of data Strong interpersonal skills to communicate with a diverse group of peopleAbility to maintain confidentiality and demonstrate a high degree of diplomacy Strong Microsoft Word and Excel skills and ability to learn other computer programs quickly Ability to perform all essential duties Other Requirements: The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equipment Operated: This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment. Physical Requirements: While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear. Mental Requirements: Ability to communicate effectively, verbally and in writing, with a diverse group of people. Work Environment: While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided. Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential. Candidates must have permanent authorization to work in the United States. Ice Miller LLP is an Equal Opportunity Employer. The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.