Recruiting Coordinator

Responsibilities

• Coordinate and schedule interviews across multiple regions, time zones, and stakeholder groups
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, timely, and positive experience
• Manage logistics for interviews (virtual and onsite), including calendar coordination, travel arrangements (if applicable), and interview materials
• Ensure clear communication and alignment between candidates, recruiters, and hiring teams

Requisition & Job Description Management

• Support the creation, opening, and maintenance of requisitions in Workday
• Partner with recruiters and HR to ensure job descriptions are accurate, consistent, and aligned with business needs
• Maintain and organize a library of job descriptions, ensuring version control and standardization across roles
• Affiliate with updates to job postings and ensure alignment across internal and external platforms

Recruiting Operations & Process Support

• Maintain accurate candidate data and activity tracking within the applicant tracking system (Workday)
• Support offer process coordination, including documentation and system updates
• Affiliate with developing and improving recruiting processes, templates, and workflows to increase efficiency and consistency
• Help ensure adherence to recruiting processes, compliance requirements, and data integrity standards

Data, Reporting & Recruiting Insights

• Support the tracking and reporting of key recruiting metrics, including vacancy reporting, pipeline activity, and hiring progress
• Prepare and maintain recurring reports (e.g., weekly vacancy report), ensuring accuracy and timely distribution to stakeholders
• Assist in the development of materials and insights for leadership reporting, including mid-year and annual business reviews
• Partner with the Workday team to enhance data quality, reporting capabilities, and recruiting dashboards
• Identify opportunities to improve data capture, reporting consistency, and visibility into recruiting performance
• Affiliate with ad hoc reporting and analysis requests from recruiting and HR leadership

Vendor Coordination & Billing

• Support management of recruiting vendors (e.g., job boards, agencies, background check providers)
• Track and process invoices, ensuring accuracy and timely submission in partnership with Finance
• Maintain visibility into vendor usage, contracts, and spend across the recruiting function

Team & Stakeholder Support

• Serve as a central point of coordination for the recruiting team, helping manage day-to-day needs and priorities
• Partner with recruiters to support hiring activity across multiple markets and business units
• Affiliate with team initiatives related to process improvement, employer branding, and recruiting operations
• Provide flexible support across the team based on hiring volume and business priorities

Qualifications

• Bachelor’s degree preferred
• 2–3+ years of experience in recruiting coordination, HR, operations, or administrative support (high-volume or fast-paced environment preferred)
• Strong organizational skills and exceptional attention to detail
• Prowess in managing multiple priorities and deadlines with accuracy and efficiency
• Experience working with data, reporting, or metrics tracking preferred
• Strong Excel skills and comfort working with data sets and reports
• Experience with an applicant tracking system required; Workday experience strongly preferred
• Excellent communication and interpersonal skills, with a strong customer service mindset
• Ability to work effectively with a wide range of stakeholders across different regions and levels of the organization
• Proactive, resourceful, and solutions-oriented approach to problem-solving
• High level of professionalism, discretion, and follow-through

Pay

$67,000.00 - $87,000.00

Schedule

Full-time