Recruiting Coordinator

With over 19 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in the hospitality, commercial, and solar industries. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors toward the common goal — successful project delivery. Position Overview We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our Talent Acquisition team. This role ensures a smooth and efficient hiring process by managing offer letters, background checks, onboarding documentation, interview logistics, and recruiting systems. The Recruiting Coordinator will also assist with a wide range of recruiting activities to support timely and successful hiring across the organization. Key Responsibilities Draft, distribute, and track offer letters for selected candidatesCoordinate pre-employment requirements including background checks, drug screens, and other compliance processesManage and process new hire paperwork such as direct deposit forms, I-9s, and tax formsCreate, distribute, and track Cognito forms to ensure accurate and timely completionMaintain candidate records in the applicant tracking system (ATS) and ensure compliance with internal policies and regulatory requirementsAct as the primary point of contact for candidates during the onboarding process, providing guidance and support as neededPartner with recruiters and hiring managers to ensure smooth communication and alignment throughout the hiring processSit in on interviews with hiring managers to support coordination and ensure consistency in the interview processSchedule interviews using Microsoft Outlook, coordinating availability across candidates and internal stakeholdersAssist with travel requests and logistics for candidates and interviewers, ensuring a seamless experienceCreate job descriptions using the Hays format and update JazzHR accordingly to support recruiting needsSupport additional administrative and operational duties within the Talent Acquisition function Qualifications 1–2 years of recruiting coordination, HR, or administrative experience preferredStrong organizational skills with the ability to manage multiple priorities in a fast-paced environmentExcellent attention to detail and accuracy in handling sensitive informationStrong written and verbal communication skillsProficiency with MS Office Suite (Word, Excel, Outlook); experience with ATS or HRIS systems is a plusAbility to work independently as well as collaboratively within a team Benefits Competitive compensation and benefits packageOpportunities for professional growth and career developmentA collaborative and supportive work environment If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply. Join us in providing exceptional service to our clients and supporting our company's operations. Powered by JazzHR YbN0IjolU0