Recruiting Coordinator

About the role

As a Recruiting Coordinator, you'll be a vital partner to both candidates and our internal teams, helping ensure a seamless, human-first hiring experience. You’ll serve as a primary point of contact for scheduling interviews and maintaining our applicant tracking system, while also supporting key initiatives across our Talent Operations function. Your focus will be on creating a high-touch, inclusive, and efficient hiring process that reflects Grow Therapy’s values. You’ll balance detail-oriented execution with warm, empathetic communication, ensuring candidates feel informed and cared for, and internal stakeholders are set up for success.

Responsibilities

• Serve as the primary scheduling coordinator for candidate interviews, primarily for the Tech Team, ensuring logistics run smoothly across hiring teams, time zones, and interview formats.
• Coordinate onsite interviews and act as the point of contact for candidates when they visit the office, providing white glove service and support.
• Own communication with candidates throughout the interview lifecycle—providing timely updates, answering questions, and sharing resources that reflect our values and brand.
• Partner closely with recruiters and interview teams to support organized and consistent interview processes.
• Maintain data integrity in our applicant tracking system (ATS), ensuring accurate and up-to-date information across candidate and job records.
• Develop and maintain internal documentation including SOPs, training materials, and communication templates.
• Support cross-functional Talent projects including our new Early Talent initiative, aimed at process improvement, helping with documentation, implementation, and team-wide accountability.
• Continuously seek opportunities to enhance the candidate experience by identifying bottlenecks, offering process suggestions, and advocating for inclusive practices.

Requirements

• 1+ years of experience in a recruiting coordinator or talent operations role, ideally in a fast-paced or high-growth technology environment.
• Highly organized, detail-oriented, and thrive when juggling multiple tasks and timelines.
• Experience scheduling interviews and managing workflows within an ATS; Ashby experience is a plus.
• Experience working with candidate records and pipelines, and understanding the importance of clean, accurate data.
• Excellent written and verbal communication skills, and enjoy interacting with people in a friendly and professional manner.
• Proactive, collaborative, and energized by finding ways to make processes more effective.

Pay

The base compensation range for this position is $32.00 – $37.00 USD per hour. The base compensation for this role will vary depending on several factors, including relevant experience, qualifications, and the candidate's working location.

Schedule

This is a hybrid role with the expectation to work onsite from our NYC hub location three days per week (Tuesday, Wednesday, and Thursday) and travel 2–3 times per year (e.g., company and department offsites).

Benefits

• Comprehensive medical, dental, vision, life, and disability coverage.
• Grow for Grow: No-cost access to therapy through the Grow platform (available to US employees).
• Retirement savings programs and equity opportunities.
• Flexible time off, paid holidays (which vary by country), and a full company-wide Winter Break.
• Up to 18 weeks of paid parental leave and a new child stipend.
• Mental Health Mornings/Afternoons: Dedicated weekly flexible time for self-care.
• Annual wellness and development stipend for personal wellbeing and professional growth.
• Pre-tax commuter benefits for teammates working from one of our hub locations.
• Home office and meal support tailored to both remote and hub-based employees.
• Additional perks including wellness memberships, virtual care, pet insurance discounts (where available), and global travel assistance.