Recruiting Coordinator

Location: Onsite in Deerfield, IL (hybrid schedule: 3 days onsite per week, days flexible). Contract length: 4 months.

About the Role

The Recruitment Coordinator acts as guardian of the candidate experience, ensuring all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer-service orientation. You will skillfully navigate and resolve scheduling conflicts, work independently, and drive the internal brand of Talent Acquisition forward through outstanding engagement. This role supports the Operations - Solutions Recruiting Team, providing both onsite and remote assistance across multiple sites.

Responsibilities

• Provide system support to Hiring Managers and Recruiters as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries.
• Utilize tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel, and manage supporting logistics.
• Contribute to a first-class candidate experience and act as the face of the Baxter Talent Acquisition team when meeting and greeting candidates.
• Send and track candidate assessments.
• Support Recruiters in reviewing and producing offer letters and employment agreements.
• Play an active role in supporting candidates through post-offer processes to contribute to a positive onboarding experience.
• Proactively build positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Review new requisitions for accuracy, completeness, and prompt allocation to the relevant recruiter.
• Participate in continuous improvement projects.

Requirements

• 1+ years of recent experience with scheduling (internships or part-time roles qualify; new graduates with HR interest considered).
• Experience with calendar management and scheduling.
• Ability to manage and prioritize a high volume of requests.
• High-level attention to detail, especially when coordinating across multiple time zones.
• Strong organizational skills with a dedication to follow-up.
• Proficiency in Outlook, Excel, Word, and PowerPoint.
• Experience with Applicant Tracking Systems and administrative tools (Workday preferred).
• Capability to interact with people at all levels of the business with a customer-service orientation.
• Ability to manage high-volume requests in a fast-paced environment and provide remote support.

Nice-to-Have Skills

• Experience managing scheduling in a Talent Acquisition environment.
• Exposure to SharePoint and ability to navigate shared document hubs.
• Familiarity with advanced Outlook functionalities (e.g., templates).
• Experience within Human Resources.