Recruiting Coordinator

Hybrid Schedule: Ability to work in-office 4 days per week, with availability to work from home 1 day per week. This position is based in Core-Mark’s corporate headquarters in Westlake, TX.

About the role

We are seeking a detail-oriented and proactive Recruiting Coordinator to join our Talent Acquisition team. As a Recruiting Coordinator, you will play a key role in ensuring a smooth and efficient recruitment process. You will support the recruitment team by coordinating the pre-employment process, managing candidate communications, and provide an exceptional experience to candidates and hiring managers. This is an excellent opportunity for an organized individual that is customer centric, team-oriented and has a passion for talent acquisition.

Responsibilities

• Assist in conducting background checks, reference checks, and verifying credentials and other candidate qualifications.
• Collaborate with the HR team to facilitate new hire onboarding, including preparing offer letters, employment contracts, and coordinating start dates.
• Serve as the primary point of contact for candidates, providing updates and ensuring a positive candidate experience throughout the pre-employment process.
• Maintain and update the ATS, ensuring all candidate information and notes are properly recorded.
• Build strong relationships with recruiters and hiring managers to effectively influence and advise on best practices throughout the pre-employment process.
• Assist in planning and executing recruitment events, career fairs, and employer branding initiatives when needed.
• Provide general administrative support to the Talent Acquisition team, including document preparation, meeting coordination, invoicing, and other HR-related tasks.
• Provide clear and consistent communication with candidates and business partners.
• Proactively identify opportunities to improve existing processes and/or implement new ones.
• Assist with special projects as needed.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required, or equivalent experience.
• 1-2 years of administrative support experience required.

Skills

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with recruitment platforms.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Attention to detail with a strong sense of urgency.
• Customer service mindset, with a focus on creating a positive candidate experience.

Benefits

• Day 1 Health & Wellness Benefits
• Employee Stock Purchase Plan
• 401K Employer Matching
• Education Assistance
• Paid Time Off