Recruiting Coordinator

About the role

The Recruiting Coordinator supports the full recruitment lifecycle by managing interview logistics, candidate communication, and recruitment administration. They work closely with external recruiters and hiring managers to ensure organized and high quality candidate experience while helping the company meet its hiring goals.

Responsibilities

• Coordinate and schedule phone, video, and onsite interviews across multiple departments, often balancing multiple time zones and calendars.
• Serve as the primary point of contact for candidates regarding interview logistics, directions, technology links, and follow up communication.
• Post and update job openings in the Applicant Tracking System (ATS), so they are posted in a timely manner to job boards and the company careers site.
• Maintain and update candidate records and requisitions in the ATS ensuring data accuracy and timely status updates.
• Prepare interview schedules for hiring managers and interviewers, including resumes and structured interview guides where applicable.
• Career travel and onsite logistics (visitor access, meeting room reservations) when needed; ensure a professional onsite experience for candidates.
• Act as point of contact for recruiting agencies submitting candidates for job openings. Manage our relationship with agencies.
• Support new hire onboarding activities such as welcome communication, first day schedules, and coordination with HR, IT, and facilities.
• Help track and report basic recruiting metrics (time to fill, candidates per opening, interview to offer ratios) to support continuous improvement.
• Ensure recruiting practices and documentation align with company policies, equal employment opportunity (EEO) requirements, and basic employment law standards, particularly important in a regulated industry like medical devices.
• Contribute to employer branding initiatives, such as careers page content and social media posts.
• Support a mix of hourly manufacturing roles and exempt professional roles, requiring flexibility in scheduling and communication style.

Requirements

Required Knowledge, Skills And Abilities:

• Strong organizational and time management skills; proven ability to manage high volume scheduling and multiple priorities with attention to detail.
• Excellent written and verbal communication skills, with a professional and approachable style for candidates and internal stakeholders.
• Proficiency with ATS platforms (e.g., Job Score, Workday, iCIMS) and calendar tools (Outlook, Teams, Zoom).
• High level of accuracy in data entry and documentation; comfort working with spreadsheets and basic reports.
• Demonstrated ability to maintain confidentiality and handle sensitive candidate and employee information with discretion.
• Customer service mindset with a focus on delivering a positive candidate and hiring manager experience.
• Basic understanding of recruiting workflows and foundational employment law concepts (EEO, anti-discrimination, data privacy) preferred.

Qualifications

Qualifications:

• Experience in a similar role or relevant field.
• Ability to work independently and as part of a team.
• Knowledge of medical device industry and/or healthcare sector is beneficial but not required.

Skills

Skills:

• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and projects simultaneously.
• Proficiency with ATS platforms and calendar tools.
• Attention to detail and accuracy in data entry.
• Confidentiality and handling sensitive information.

Benefits

Competitive Compensation, Comprehensive Benefits, and more!

• Medical and Dental Benefits – for employee and family members.
• Vision Coverage.
• 401(k) with 4% matching contributions after 90 days of employment.
• Basic Life and AD&D.
• Unlimited Vacation Policy.
• 6 Weeks Paid Maternity Leave.
• 10 paid holidays.

Pay

Caldera Medical offers competitive compensation and comprehensive benefits.

Schedule

This role is full-time and requires regular office attendance in Westlake Village, CA.

Company Overview

Caldera Medical is dedicated to improving the quality of life for women through innovative surgical solutions for stress urinary incontinence, pelvic organ prolapse, polyps, and fibroids. Our products are trusted by surgeons worldwide, and our commitment extends beyond medical advancements. We foster strong partnerships with surgeons and lead the largest humanitarian program in women’s health, aiming to provide treatment to one million underserved women by 2027. Guided by integrity, we prioritize patients, customers, employees, and the community over profit. As the fastest-growing women’s health company, we remain committed to expanding education and access to life-changing care for women everywhere. Caldera Medical is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.