Recruiting Coordinator

About the role

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Responsibilities

• Support the Manager of Legal Recruiting with candidate applications, recruiting data management, and updates in our applicant tracking system (Flo).
• Track applications and communicate with candidates regarding their status.
• Post and monitor job openings on law school and professional job boards.
• Prepare recruiter fee agreements and coordinate execution.
• Cook up interview schedules, virtual meetings, conference rooms, and candidate travel arrangements.
• Prepare and distribute interview materials, schedules, and candidate correspondence.
• Serve as a liaison among candidates, interviewers, and offices throughout the interview process.
• Manage pre-employment paperwork and onboarding activities for new attorney hires.
• Cook up orientation programs and support attorney integration efforts.
• Partner with Marketing to facilitate attorney announcements, website biographies, and professional photography.
• Maintain recruiting metrics, reports, and budget tracking.
• Process recruiter invoices, candidate reimbursements, and related recruiting expenses.

Requirements

• A Bachelor's degree and 1-2 years of relevant professional experience are required.
• Experience supporting recruitment, talent management, onboarding, or human resources functions, preferably in a professional services or law firm environment, is a plus.
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint); experience with Flo Recruit, NetDocuments, Adobe Acrobat, and similar business applications preferred, with the ability to quickly learn new technologies and systems.

Qualifications

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Excellent written and verbal communication skills, with the ability to effectively interact with attorneys, business professionals, candidates, and external stakeholders at all levels.
• Detail-Oriented: Ability to manage multiple projects simultaneously while maintaining accuracy and meeting deadlines in a fast-paced environment.

Skills

• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office and applicant tracking systems.

Benefits

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Pay

The salary range for this position is $60,000 - $80,000 annually, commensurate with experience.

Schedule

This hybrid position offers a work schedule of 3 days a week in the Philadelphia office, Tuesday through Thursday, with additional days required as needed.