Recruiting Administrator (Entry Level)

About the role

Our Recruiting Administrator plays a vital role in supporting a fast-paced recruiting team. This position involves managing recruiting activities and building relationships with candidates, often serving as their first point of contact. The ideal candidate will be highly organized, possess excellent communication skills, and have the ability to adapt quickly to changing circumstances. This role offers a fantastic opportunity to expand your experience in a leading recruiting organization.

Responsibilities

• Schedule interviews and phone screens, coordinating directly with candidates and hiring managers, and arrange travel for candidates when necessary.
• Update candidate records and job postings in recruiting systems and confirm new hires.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and provide candidate status updates in a weekly report.
• Coordinate post-interview debrief meetings and distribute debrief materials.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in coordinating other recruiting activities as needed.

Requirements

• 1+ years of experience in recruiting coordination or a similar role preferred, but not required.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelor's degree.

Qualifications

• Excellent customer focus, attention to detail, and organizational skills.
• Strong oral and written communication skills.
• Ability to thrive in a fast-paced, dynamic environment.

Work Environment

The role operates within a dynamic and fast-paced recruiting organization. You will frequently interact with both internal and external clients and candidates, requiring adaptability and strong communication skills. The environment is one that values organizational excellence and the ability to manage multiple tasks efficiently.

Workplace Type

This is a fully onsite position in Arlington, VA.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay

The pay rate for this position is $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 6, 2026.

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.